Real Estate Agent-Chicago Permits

Permit Coordinator

The Permit Coordinator is responsible for facilitating the timely acquisition of City of Chicago permits for both planned and emergent work by ensuring permit applications comply with current Chicago Department of Transportation (CDOT) requirements and standards. This role serves as a key liaison between internal stakeholders and City of Chicago representatives, proactively identifying and resolving barriers to permit approval to support the safe, efficient, and uninterrupted execution of projects and field operations

Primary Duties

• Manage the intake, review, and submission of City of Chicago permit requests for both scheduled and emergent work activities.
• Ensure permit applications are complete, accurate, and submitted within required timeframes.
• Maintain tracking and documentation of permit requests, approvals, and associated requirements.
• Analyze permit requests to verify alignment with current CDOT standards, requirements, and construction guidelines.
• Identify gaps, discrepancies, or potential compliance concerns and coordinate corrective actions with project teams.
• Partner with engineering, design, project management, construction, and field operations teams to obtain required permit information and supporting documentation.
• Provide guidance to internal stakeholders regarding permitting requirements, processes, and expectations.
• Establish and maintain productive working relationships with City of Chicago and CDOT representatives.
• Coordinate with City stakeholders to clarify requirements and expedite permit reviews when necessary.
• Escalate significant permitting risks and issues as appropriate.

Job Scope

Has a high level of independent decision making authority while performing typical job duties. Strong organizational skills essential. Ability to perform multiple tasks and exercise independent judgment. Effective communication skills essential to interact with internal and external customers at all levels.

Minimum Qualifications

• Bachelor's degree in business or related study and 2-4 years business experience involving real estate transactions, or in lieu of bachelor's degree, 3-6 years' business experience involving real estate transactions is required.
• Demonstrated ability to organize projects, meet critical deadlines and assume primary responsibility for completion of assignments.
• Proven negotiation and conflict resolution abilities.
• Good problem solving and oral and communication skills.
• Proficient in Outlook and all MS Office applications including MS Access.
• Ability to work in a team environment.
• Customer focused, proactive, professional and self-starting.

Preferred Qualifications

Bachelor's degree or undergraduate coursework involving real estate, financial and general business studies.