Installation Coordinator

Installation Coordinator

Installation Coordinator ASSA ABLOY Entrance Systems, Pedestrian Door Solutions Join the industry leader in automated door solutions! ASSA ABLOY Entrance Systems is a global manufacturer committed to creating safe, secure, and efficient entrance systems for people worldwide. We specialize in automated pedestrian, industrial, and high-performance door solutions, operating in over 100 countries.

Why Join ASSA ABLOY Entrance Systems? At ASSA ABLOY, we offer more than a job — we provide an environment for growth, innovation, and meaningful contributions. Here's why our team loves being part of ASSA ABLOY:

• Comprehensive Benefits Enjoy competitive pay, robust health insurance options, and retirement plans. Your well-being matters to us, which is why we also offer PTO, holidays, and additional perks like tuition reimbursement and service awards.
• Meaningful Impact Your work will directly impact customers in industries such as healthcare, transportation, and retail by delivering sustainable, customized door solutions. Whether you're solving complex technical challenges or collaborating with contractors, every task helps build safer, more efficient spaces.
• Career Growth & Development We invest in you from day one. We provide well-defined career paths with regular performance reviews and opportunities for promotion. Participate in programs designed to develop your leadership skills and prepare you for management roles. Explore different roles within the company to find the best fit for your skills and interests.

The Role: As an Installation Coordinator, you will be responsible for the logistical and labor coordination of all installation jobs, including scheduling, job move-ups, and working closely with production group leaders to align resources effectively. You will create project folders, order Class II parts, schedule installation dates with customers, and update and release orders while coordinating job scheduling in collaboration with the Custom Committee. This role requires strong communication with installation technicians, participation in field measurements and take-off meetings, and acting as a key liaison between the Sales and Production teams. You'll manage Class III extrusion orders, coordinate expedite slots and maintain ongoing relationships with end-users in the Healthcare and Retail sectors, as well as with general contractors, subcontractors, architects, and suppliers. Additionally, you'll partner with the District Sales Department to determine appropriate labor hours for each job.

Project Coordination & Administration

• Coordinate all installation jobs including scheduling, labor planning, and job prioritization
• Manage job move-ups and preferred scheduling with internal teams
• Create project folders and ensure accurate order entry and release
• Work closely with the Custom Committee to ensure job accuracy
• Act as a liaison between Sales, Production, and Installation teams
• Maintain frequent communication with installation technicians and customers
• Partner with Sales to determine labor hours for projects

Field & Technical Responsibilities

• Review blueprints, shop drawings, and specifications to ensure accuracy of orders
• Use field measurements and tape measure verification to confirm installation requirements
• Conduct site visits to measure openings and validate job readiness
• Participate in take-off meetings and customer discussions

Warehouse & Operational Support

• Assist with warehouse operations when needed, including: Receiving incoming shipments
• Unloading trucks
• Pulling and staging materials for jobs
• Maintain inventory accuracy and ensure materials are ready for installation teams
• Operate warehouse equipment (including forklift, if certified)

Customer & Relationship Management

• Deliver strong customer service and communication throughout the project lifecycle
• Build relationships with: End-users (Healthcare & Retail) General Contractors and Subcontractors Architects and Suppliers
• Provide updates and resolve issues to ensure customer satisfaction

General Responsibilities Maintain a highly organized workflow across multiple projects Support overall office and operational needs in a small-team environment Contribute wherever needed to ensure successful project execution and team support

What You Will Need: 5+ years of experience in installation coordination, construction, or related field Background in project coordination, customer service, administration, and/or warehouse operations preferred Strong organizational and multitasking skills Ability to read and interpret blueprints and shop drawings Excellent communication skills with both customers and internal teams Comfortable working in a fast-paced, high-responsibility role Ability to work independently in a standalone office/warehouse setting Ability to interact well with different employees and personalities. Possess the flexibility to work a varying schedule (different hours of the day and weekends if necessary). Efficient in Baan, Word, Excel and PowerPoint.

What We Offer: Comprehensive Benefits Health, dental, and vision plans 401(k) with company matching Short- and long-term disability, life, and accidental insurance 15 PTO days and 11 paid holidays Work-Life Balance Flexible scheduling for when life happens. Ongoing Training & Recognition Get up to speed quickly with our structured onboarding process. Access to online courses to keep your skills sharp and up to date. Learn from experienced colleagues and industry experts. Length of Service awards to celebrate your milestones.

Our Commitment to Diversity & Inclusion: ASSA ABLOY fosters a workplace where everyone feels valued, respected, and included. We celebrate diversity and strive for equity in all aspects of our organization. Together, we innovate and create solutions that serve our global community.