Administrative Assistant Project Support

Administrative Assistant

We're looking for a detail-oriented, highly motivated Administrative Assistant to join our project team in Rio Rancho, NM. You'll serve as a key point of contact for clients and staff managing documents, coordinating meetings, supporting project managers, and keeping operations running smoothly across a fast-paced construction and utility environment. If you're organized, professional, and thrive in a collaborative team setting, this role is for you.

What You'll Do

• Serve as the first point of contact professionally answer calls, respond to inquiries, and welcome visitors
• Provide administrative support to project managers, project teams, and local leadership
• Manage document control ensure team compliance with document management protocols and support file uploads and sharing
• Coordinate meetings including agendas, summaries, scheduling, room setup, presentation materials, and meal ordering
• Prepare and edit reports, presentations, and data compilations for client and internal use
• Develop and format professional PowerPoint presentations for client meetings, training, and internal reviews
• Track project schedules, deliverables, and action items; support project reporting and KPI tracking
• Maintain project document repositories and version control
• Coordinate travel arrangements and logistics for project teams
• Assist with onboarding project personnel; support filing, time reporting, and training hour tracking
• Handle confidential and sensitive information with discretion

What You Need

• High school diploma or equivalent
• 3+ years of administrative, project coordination, or office management experience
• Proficiency in Microsoft Office Suite Outlook, Word, Excel, PowerPoint, and Teams
• Proficiency in Microsoft Teams, SharePoint, and Adobe Acrobat
• Experience supporting construction, utility, or infrastructure projects
• Valid New Mexico driver's license with no major infractions
• Strong written and verbal communication skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Nice To Have

• Experience in a public utilities operations environment
• Advanced or specialized training in administrative support
• Ability to travel between project sites, client offices, and the local office as needed
• Proven self-starter with strong organizational skills and high level of professionalism