Administrative Assistant

About the role The Administrative Assistant provides day-to-day administrative and office support for Skyeton’s Fayetteville manufacturing facility. This position helps keep the workplace organized, responsive, and professional by coordinating schedules, communications, visitors, records, supplies, meetings, and routine support for employees and leaders. The Administrative Assistant works across Human Resources, EHS, Logistics, Manufacturing, Engineering, Quality, Supply Chain, and executive leadership. Success in this role requires sound judgment, discretion, attention to detail, strong follow-through, and the ability to manage changing priorities in a fast-paced aerospace and defense environment. What you’ll do Provide administrative support to site leadership and functional teams, including scheduling, correspondence, document preparation, data entry, copying, scanning, filing, and follow-up Manage shared calendars, coordinate meetings, reserve rooms, prepare agendas and materials, record action items, and support timely completion of follow-up tasks Serve as a professional first point of contact for employees, candidates, visitors, vendors, delivery personnel, and external partners Coordinate visitor registration, sign-in, badging, escort notifications, confidentiality requirements, and access procedures in accordance with security and export-control rules Answer and route phone calls, monitor shared inboxes, distribute mail and packages, and respond or direct routine inquiries promptly Maintain organized electronic and paper files, shared folders, contact lists, forms, logs, and administrative records using approved naming, access, and retention practices Handle confidential employee, candidate, business, customer, and export-controlled information with discretion and in accordance with company policy Support recruiting and onboarding activities, including interview scheduling, candidate communications, orientation materials, new-hire paperwork coordination, badges, supplies, and workspace readiness Assist with employee events, training sessions, meetings, recognition activities, site communications, and company announcements Order, receive, inventory, and distribute office supplies, breakroom supplies, uniforms, PPE, and other approved materials within established authorization limits Prepare purchase requests, track routine orders, reconcile packing slips or receipts, and coordinate with Supply Chain, Logistics, Finance, and vendors as needed Support travel arrangements, itineraries, conference-room logistics, catering, expense documentation, and related administrative tasks Maintain office, reception, meeting-room, and common-area organization and report facility, equipment, safety, or service needs promptly Assist with document formatting, presentations, spreadsheets, reports, rosters, directories, labels, and other business materials Track recurring administrative deadlines, renewals, meetings, training dates, and requested documentation and provide reminders to responsible owners Support audits, inspections, and customer or leadership visits by coordinating schedules, rooms, materials, records, and site logistics Identify opportunities to simplify administrative processes, improve organization, and provide more responsive support to employees and leaders Perform other duties as assigned Qualifications High school diploma or GED 2+ years of administrative, office, customer-service, reception, or related support experience Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams Experience managing calendars, scheduling meetings, preparing documents, maintaining records, and coordinating multiple priorities Strong written and verbal communication skills with a professional and service-oriented approach Excellent organization, attention to detail, time management, and follow-through Ability to exercise discretion and protect confidential or sensitive information Ability to work independently, use sound judgment, and seek guidance when authority or requirements are unclear Ability to remain composed and responsive when priorities, schedules, or requests change Must qualify as a U.S. Person under applicable ITAR/EAR regulations Preferred Qualifications Associate or bachelor’s degree in business administration, human resources, communications, or a related field Administrative experience in aerospace, defense, aviation, manufacturing, engineering, logistics, or another regulated environment Experience supporting a startup, new facility, rapidly growing organization, or multi-functional site Experience with HRIS, ERP, purchasing, expense, visitor-management, document-control, or applicant-tracking systems Experience supporting recruiting, onboarding, employee events, training coordination, or executive calendars Familiarity with ITAR/EAR, controlled information, visitor security, record retention, or defense-contractor requirements Intermediate Excel skills, including sorting, filtering, basic formulas, and maintaining accurate tracking logs Notary public commission or willingness to become a notary, if requested by the company Skills & Competencies Professional judgment, discretion, and confidentiality Organization, prioritization, and reliable follow-through Clear, courteous, and candid communication Strong attention to detail and commitment to accurate records Customer-service mindset and ability to work effectively with employees at all levels Initiative, adaptability, and resourceful problem-solving Ability to manage interruptions and competing requests without losing accuracy Teamwork, accountability, and commitment to supporting mission outcomes Benefits Paid Time Off (PTO) 401(k) plan with company match Medical insurance: company-paid employee coverage Dental and vision insurance Competitive compensation commensurate with experience Career growth opportunities within a rapidly expanding aerospace organization Opportunity to support a collaborative team developing advanced unmanned aircraft for critical missions Work Environment Full-time, on-site role located in Fayetteville, North Carolina Work is performed primarily in an office and reception environment within an active manufacturing facility Regular interaction with employees, candidates, visitors, vendors, customers, and delivery personnel Frequent use of computers, phones, printers, scanners, and standard office equipment Ability to sit, stand, walk, bend, reach, and move throughout the facility and occasionally lift or move up to 25 pounds, with or without reasonable accommodation May require occasional extended hours or schedule flexibility for onboarding, employee events, leadership visits, audits, or urgent site needs Must follow all facility safety, security, visitor, confidentiality, and export-control requirements Equal Opportunity Statement Skyeton is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic. This position is subject to U.S. export-control regulations (ITAR/EAR). Applicants must be U.S. persons as defined by applicable law. A pre-employment background check, drug screen, and reference verification are required. Candidates must be able to obtain and maintain any clearances required by Skyeton customers and contracts. #J-18808-Ljbffr