Temporary IT Project Coordinator

Temporary IT Project Coordinator Information Technology All Practice Areas Austin, TX, Boston, MA, Charleston, SC, Charlotte, NC, Chicago, IL, Dallas, TX, Durham, NC, Fort Worth, TX, Harrisburg, PA, Houston, TX, Irvine, CA, Kansas City, MO, Los Angeles, CA, Miami, FL, Nashville, TN, New York, NY, Newark, NJ, Palo Alto, CA, Pittsburgh, PA, Portland, OR, Raleigh, NC, San Francisco, CA, Seattle, WA, Washington, DC, Wilmington, DE At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place. We are seeking a Temporary IT Project Coordinator to join K&L Gates. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

POSITION SUMMARY

The IT Project Coordinator will support the execution and day-to-day operations of the Firm’s Demand Management and Project Portfolio processes during a temporary coverage period . This role will work closely with the Senior Business Relationship Manager (BRM) to coordinate intake, portfolio reporting, and governance activities across IT initiatives. The Project Coordinator will play a key role in managing and tracking incoming requests, coordinating discovery efforts, maintaining portfolio data, and supporting communication across stakeholders. This role will ensure that project demand is documented, evaluated, and progressed through established governance processes in alignment with Firm priorities. This position is ideal for someone with strong organizational and communication skills who is interested in developing experience in project coordination, demand management, and IT portfolio operations. The Project Coordinator may also be assigned small, less complex projects or initiatives to run in a project manager capacity.

KEY RELATIONSHIPS

This role reports to the Senior Business Relationship Manager and works in close partnership with the Business Transformation Office, Demand Manager, technology architects, technology leadership, Project Managers, Procurement, and business stakeholders.

ESSENTIAL DUTIES

Demand Intake & Coordination Coordinate and track all incoming non-support IT requests through the intake process Schedule and facilitate discovery discussions with requesters and subject matter experts (SMEs) Ensure requests are properly documented, categorized, and progressed through governance workflows Maintain and organize the demand backlog and pipeline Coordinate with vendors, architects, procurement and other technology personnel to ensure required assessments and contracts are completed Collect, validate, and consolidate demand status updates, risks, issues, and milestones Produce recurring demand and portfolio reports and dashboards for IT leadership Ensure project and demand data is accurate, complete, and current Governance & Process Support Support execution of demand management and project governance processes Prepare materials and facilitate leadership updates on demand and initiative processes Help maintain intake workflows, demand dashboards and supporting tools Facilitate project handover meetings to ensure a smooth transition from demand to project Stakeholder Coordination & Communication Serve as a central coordination point between requesters, IT teams, vendors and leadership Communicate status updates, risks, and dependencies across active initiatives Escalate risks or issues to leadership before reaching critical status Operational & Administrative Support Maintain project and portfolio documentation, including SOPs and templates Prepare meeting materials, agendas, and notes Support data analysis and reporting related to resource planning and demand trends

ADDITIONAL DUTIES

Manage the successful and timely delivery of smaller initiatives Participate in project discovery and governance meetings and propose improvements, if necessary Direct project correspondences by preparing and reviewing project scope, timeline, meeting minutes and emails Assist in the maintenance of department templates, records and resources, including team intranet and project team sites Provide additional administrative project support, as required

EXPERIENCE & SKILLS REQUIRED

Bachelor’s Degree or equivalent work experience required Excellent organizational and administrative skills Strong interpersonal skills with a proven ability to push back and manage expectations professionally Strong verbal and written communication skills Pragmatic, self-disciplined and organized Strong work ethic and ability to work in an individual and team-oriented setting Ability to coordinate and communicate across cross-functional teams Ability to analyze problems, interpret operational needs and develop collaborative solutions Ability to multi-task in a fast paced environment Customer service orientation with a strong problem solving approach Exposure to project coordination, PMO or IT Operations Experience with reporting tools or portfolio/project tracking systems Familiarity with project or portfolio management concepts Desire to learn and grow career in a project management or analyst field Basic experience with the following tools: Servicenow or other project and portfolio management tools Smartsheets or Excel PowerBI (or similar reporting/dashboarding solutions) DocuSign or AdobeSign Bonus: Powerautomate or other workflow tools Hourly Rate $45.00 - $50.00 per hour. The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. In accordance with the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance, and the California Fair Chance Act, qualified applicants for our Los Angeles and San Francisco offices with arrest and conviction records will be considered.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact View email address on click.appcast.io. Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr K&L Gates LLP incorporated