Accounting Clerk

Job Title: Accounting Clerk

Job Description

The Accounting Clerk supports the full accounts payable cycle and related accounting activities by accurately processing high-volume invoices, maintaining up-to-date vendor accounts, and ensuring timely payments within agreed terms. This role contributes directly to a smooth month-end close, accurate financial records, and strong vendor and internal relationships. The Accounting Clerk works with a variety of accounting systems and tools to process transactions, reconcile accounts, and support compliance and reporting requirements.

Responsibilities

• Maintain payments to vendors within agreed terms while taking advantage of early payment discounts when cash flow allows.

• Assist with the monthly close of accounts payable by the 4th business day of the month-end closing process.

• Perform various accounting and clerical tasks related to the maintenance and processing of accounts payable transactions.

• Monitor and record all details of payments due to vendors and creditors, ensuring accuracy and completeness of information.

• Review invoices, check requests, expense reports, and statements for accuracy, proper approval, and policy compliance.

• Sort, match, and process invoices and payments to ensure timely and accurate disbursements.

• Maintain vendor accounts in a current and up-to-date status, including handling changes and updates as needed.

• Perform accurate, high-volume data entry to review, code, and process invoices and vouchers for vendor, employee, and company expenditures.

• Maintain vendor master data and files, including setup, updates, credit applications, and archiving or data storage.

• Reconcile vendor statements to the accounts payable ledger and prepare account analyses as needed.

• Prepare and execute vendor payments, including check runs and batches, as well as wire payments and bank transfers.

• Monitor and follow up on outstanding or uncashed checks to ensure proper resolution.

• Serve as a point of contact for vendors, providing customer-service-oriented support and resolving issues related to payments and balances.

• Manage outstanding vendor balances and negotiate extended payment terms when cash is restricted, as appropriate.

• Prepare accounts payable reports and support monthly accounts payable and general ledger close activities.

• Assist with intercompany billing activities as needed.

• Support compliance-related processing, including annual 1099 reporting and sales and use tax filings and payments as needed.

• Process employee reimbursable expense payments accurately and on time.

• Maintain positive and productive working relationships with internal partners and vendors.

• Identify and recommend opportunities for process improvements and efficiencies within accounts payable and related processes.

• Maintain proficiency with accounting software and technology used in the department and support cross-training and backup coverage.

• Develop the ability to cross-train into Accounts Receivable to provide backup support when needed.

• Assist with special projects and perform other related duties as assigned.

Essential Skills

• Proficiency in high-volume data entry with strong attention to accuracy and detail.

• Experience with three-way match processes involving purchase orders, invoices, and receipts.

• Hands-on experience with invoice coding, invoice processing, and voucher processing.

• Knowledge of accounts payable processes, including check runs and payment posting.

• Working knowledge of accounts payable, accounts receivable, and general bookkeeping principles.

• Ability to perform reconciliations, including vendor statement reconciliations and bank reconciliations.

• Familiarity with purchase order processes and related documentation.

• Proficiency with Microsoft Office, including Outlook and Excel, with the ability to perform functions such as VLOOKUPs.

• Experience using accounting or bookkeeping software such as QuickBooks or similar systems.

• Strong administrative and clerical skills to support accurate recordkeeping and documentation.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Strong communication skills to interact effectively with vendors and internal partners.

• Customer-service-oriented approach when handling vendor inquiries and issue resolution.

Additional Skills & Qualifications

• Experience supporting both accounts payable and accounts receivable functions.

• Experience in general accounting and bookkeeping, including invoice processing and reconciliation.

• Familiarity with sales and use tax concepts and related filings is beneficial.

• Ability to support intercompany billing activities.

• Comfort with identifying and implementing process improvements in accounting workflows.

• Willingness and ability to cross-train into Accounts Receivable and provide backup coverage.

• Strong organizational skills and the ability to maintain well-structured vendor files and records.

• Ability to work both independently and collaboratively within an accounting team.

• Adaptability to assist with special projects and additional duties as needed.

Work Environment

This is a full-time, on-site role with a regular schedule of Monday through Friday, 8:00 a.m. to 4:30 p.m. The work environment is professional and office-based, focused on accounting and clerical activities that require consistent attention to detail and timely processing of financial transactions. The position involves extensive use of computers, accounting software, and Microsoft Office applications, particularly Excel and Outlook, for data entry, reporting, and communication. The dress code is business attire, such as slacks and a nice shirt, reflecting a professional office setting. The environment encourages collaboration with internal partners and vendors while supporting accuracy, efficiency, and continuous improvement in financial processes.

Job Type & Location

This is a Contract to Hire position based out of Fresno, CA.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fresno,CA.

Application Deadline

This position is anticipated to close on May 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.