Accounts Receivable & Invoicing Specialist

Accounts Receivable & Invoicing Specialist

We are seeking a detail-oriented and reliable Accounts Receivable & Invoicing Specialist to manage customer billing, invoicing, and collections. This role ensures accurate and timely invoicing, monitors outstanding balances, and supports the overall financial health of the organization through effective accounts receivable processes.

Key Responsibilities

• Prepare, review, and issue customer invoices accurately and on time
• Verify billing data, pricing, contracts, and purchase orders
• Record and apply customer payments (checks, ACH, wire transfers)
• Monitor accounts receivable aging and follow up on overdue balances
• Communicate professionally with customers regarding billing questions and payment status
• Resolve billing discrepancies and short payments promptly
• Maintain accurate customer records and documentation
• Generate AR reports, aging schedules, and billing summaries for management
• Assist with month-end and year-end closing processes
• Support audits by providing required documentation and explanations
• Collaborate with sales, customer service, and finance teams to improve billing accuracy

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in accounting, finance, or a related field preferred
• 3 years of experience in accounts receivable, billing, or invoicing
• Strong understanding of basic accounting principles
• Experience with accounting or ERP systems (e.g., QuickBooks, NetSuite, SAP, or similar)
• Proficiency in Microsoft Excel and other Microsoft Office tools

Skills & Competencies

• High attention to detail and accuracy
• Strong organizational and time-management skills
• Clear written and verbal communication
• Ability to handle confidential financial information
• Problem-solving and customer-service mindset
• Ability to work independently and meet deadlines

Work Environment

• Work in-office
• Hours 7am to 3:30pm Monday through Friday