Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a long-term contract assignment in Fresno, California. This role is ideal for someone who brings strong invoice processing experience, sound judgment in coding and reconciliation, and a consistent approach to meeting deadlines. The position will play a key part in maintaining accurate vendor payments, supporting close activities, and ensuring financial records are handled with precision.

Responsibilities:
• Review, verify, and process vendor invoices while assigning accurate general ledger coding and maintaining proper documentation.
• Perform three-way matching by comparing purchase orders, receipts, and invoices to confirm payment accuracy before approval.
• Manage payment activities through ACH, EFT, and check runs, ensuring transactions are completed on schedule and in compliance with company procedures.
• Investigate invoice discrepancies, resolve payment issues with internal teams and vendors, and follow through to timely resolution.
• Support month-end close by reconciling accounts payable records, preparing reports, and helping maintain complete and accurate balances.
• Maintain organized accounts payable files and monitor outstanding items to improve visibility into pending obligations.
• Assist with account analysis and transaction reviews to ensure expenses are recorded correctly and consistently.
• Communicate with vendors regarding payment status, remittance details, and documentation requests in a thorough and accurate manner.• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Demonstrated experience with invoice coding, account coding, and high-volume invoice processing.
• Working knowledge of ACH transactions, EFT payments, and check run procedures.
• Hands-on experience performing three-way matching and resolving discrepancies tied to purchasing and receiving records.
• Familiarity with month-end close support, reconciliations, and maintaining accurate payable records.
• Strong attention to detail with the ability to manage deadlines and prioritize multiple tasks effectively.
• Proficiency with accounting systems and standard business software, including spreadsheet-based tracking and reporting.