Project Administrative Assistant

Project Administrative Assistant

Project Administrative Assistant LHH Recruitment is partnering with a construction site in Mesa who is in search of an administrative assistant to support the project team. This role is fully onsite, Monday-Friday 6am-230pm. The hourly rate is between $24/hr-$28/hr DOE.

This role will focus on project documentation, site coordination, logistics, and administrative support.

Responsibilities

• Maintain project records, inspection documentation, daily reports, and site photos.
• Upload and organize documentation and assist with documentation audits.
• Support the Superintendent and Project Managers with field coordination, vendor communication, drawings, and project updates.
• Track deliveries, materials, equipment, and yard activity, including related invoices.
• Assist with site logistics, material staging, access paths, temporary facilities, and equipment.
• Support safety requirements, orientations, PPE compliance, inspections, incident documentation, and safety certifications.
• Track permits, certifications, inspection schedules, and documentation from agencies/third parties
• Assist with visitor/vendor escorts and trade coordination meetings.
• Maintain signage and organized project files.

Qualifications

• Construction, project administration, or field coordination experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable working on an active construction site.
• Strong communication and multitasking skills.
• Proficiency with Excel and Word.
• Procore and Bluebeam experience strongly preferred.