FCW-SH99 JV - Procurement Coordinator

Join Ferrovial: Where Innovation Meets OpportunityAre you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial's activity is carried out through our business units, including Highways, Airports, Construction, and Energy.Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.Why Ferrovial?Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.Inclusive culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.Job Description:The Procurement Coordinator is responsible for supporting the procurement and vendor management process by coordinating contract administration, managing request for proposal (RFP) documentation, ensuring vendor compliance with insurance requirements, and maintaining procurement records. This role works closely with internal departments, vendors, and stakeholders to facilitate efficient procurement operations, ensure documentation accuracy, and support risk management initiatives. This position requires the ability to interact with staff (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. This position will also assist the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data, as well as overseeing the procurement policy and procedures as required.Responsibilities:Coordinate and schedule procurement-related meetings with internal stakeholders and external vendors.Send emails, make calls, send notices to vendorsServe as the external liaison to discuss, resolve and provide information on procurement policy/procedures, and project activities to facilitate department goal/request attainment.Collect, review, and organize contract documentation, including contracts, amendments, change orders, and other procurement-related records.Monitor contract documentation for completeness and compliance with organizational requirements.File and maintain procurement records in accordance with company policies and document retention standards.Create & track comparatives in Insite for approvalCommunicate with Diversity Contract Compliance department to obtain firm contacts and update the contract directory/Procurement Plan/RFP Log to ensure accurate and accessible contract information.Collect and organize RFP documents and supporting materials.Collect current Certificate of Insurance documents for all vendors to ensure it meets contract requirementsManage and review all vendors Certificate of Insurance, identify deficiencies and work with vendors to obtain compliant statusCollect vendor W9, department contract documents, certificates to complete NTP checklistAdminister subcontractor evaluations process with department managers for submittal in Insite system for approvalCollect and compile vendor performance data and feedback.Maintain vendor evaluation records and support ongoing vendor performance improvement initiatives.Complete credit application and information sheets for vendors.Obtain vendor and CEO signature to execute documents in Adobe Sign systemAttend pre-con meetings to update and inform staff and vendors on agreement status and missing documentsInform vendors about upcoming contract opportunities & update outreach materials/handouts.Document Management:Update and store department documents on department SharePoint server systemManage Adobe Sign workflows for contracts and procurement documents.Track signature status and perform follow-up activities to ensure timely document execution.Organize documents to be available to Staff and procurement staff by procurement department procedurePrepare department documents for in-person Board of Manager meetings/reportsUpdate Contract Directory/Procurement Plan/RFP LogReporting:Create Summary of Comparatives per requestCreate and develop transaction reports on all contracts on the projectsTrack all completed comparatives for reportingAssists in creating & analyzing compliance reporting documentsCreate and submit reports to Procurement ManagerMinimum Requirements:Minimum of one (1) years of experience in similar coordinator positions preferred.Experience working in procurement, contract administration, vendor management, or a related administrative role preferredBachelor of Science Degree in Business Administration, Construction Engineering or related field preferredExperience working with contract documents, procurement processes, and vendor compliance requirements.Proficiency in Outlook, Microsoft Word, Excel, PowerPoint and Microsoft Project.Experience with EBIX or similar insurance compliance platforms preferred.Ability to pay close attention to detail, ensuring accuracy of work & complete tasks on time and follow department proceduresWorks independently, multitask, manage time and workload, which includes planning, prioritizing, organizing, and following-through on a variety of tasks, assignments, projects, and reports.Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy.Strong follow-up and vendor relationship management skillsPresent solutions to manager for issues/problems & scope requiring through knowledge of department practices.Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager's style and company policyWorking knowledge of processes, procedures and regulations and the ability to deal with politically sensitive and confidential issuesAll other job-related duties as assigned.Note: The statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!Ferrovial is an equal opportunity employer. We treat all job applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.#WeAreFerrovial