Procurement Specialist

Job Description

Job Description

Summary

The Procurement Specialist is responsible for supporting the company’s procurement activities to ensure the timely, cost-effective, and compliant acquisition of materials, equipment, tools, services, and other goods required to support field operations and corporate functions. This position will work closely with Operations, Project Management, Accounting, Warehouse, Fleet, and other internal stakeholders to ensure purchasing requirements are identified, sourced, and fulfilled efficiently. 

Qualification Requirements 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications

• High school diploma or GED required.
• Bachelor's degree in Supply Chain Management, Business, Finance, or a related field preferred.
• Minimum three (3) years of procurement, purchasing, sourcing, or supply chain experience.
• Experience in an industrial services, oil & gas, construction, energy, manufacturing, or similar environment strongly preferred.
• Experience purchasing industrial materials, equipment, tools, rentals, MRO supplies, or services preferred.
• Proficiency with Microsoft Excel and Microsoft Office.

Knowledge, Skills, and Abilities

• Strong understanding of purchasing processes, vendor management, and competitive sourcing.
• Demonstrated ability to negotiate pricing and commercial terms.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail and follow-through.
• Ability to prioritize multiple requests and work effectively in a fast-paced environment.
• Ability to obtain and evaluate competitive pricing and supplier quotations.
• Ability to develop and maintain productive relationships with suppliers and service providers.
• Ability to analyze purchasing activity, supplier performance, and spend data.
• Ability to work effectively with Operations, Project Management, Accounting, Warehouse, Fleet, and other internal stakeholders.

Competency

• Strong attention to detail and accuracy.
• Effective planning, organization, and prioritization.
• Strong problem-solving and decision-making abilities.
• Effective communication and collaboration.
• Customer and service orientation.
• Negotiation and supplier relationship management.
• Accountability and follow-through.
• Ability to adapt to changing priorities and urgent operational requirements.

• Professionalism, integrity, and sound judgment.

Essential Functions

Procurement & Purchasing

• Manage day-to-day purchasing activities, including obtaining quotes, evaluating suppliers, issuing purchase orders, and monitoring order status.
• Source materials, equipment, tools, rental items, services, and other products in accordance with Company requirements and procurement policies.
• Review purchase requisitions for completeness, accuracy, appropriate approvals, and compliance with established purchasing procedures.
• Procurement & Purchasing
• Manage day-to-day purchasing activities, including obtaining quotes, evaluating suppliers, issuing purchase orders, and monitoring order status.
• Source materials, equipment, tools, rental items, services, and other products in accordance with Company requirements and procurement policies.
• Review purchase requisitions for completeness, accuracy, appropriate approvals, and compliance with established purchasing procedures.
• Obtain competitive pricing and negotiate pricing, payment terms, freight, lead times, and other commercial terms with suppliers.
• Identify opportunities to consolidate purchases, leverage volume, and reduce overall procurement costs.
• Monitor open purchase orders and follow up with vendors to ensure timely delivery.
• Expedite critical or delayed orders when necessary to prevent operational disruptions.
• Maintain accurate purchasing records, documentation, and vendor information within the ERP system.

Vendor Management

• Develop and maintain productive relationships with key suppliers and service providers.
• Identify qualified suppliers and assist with the evaluation and onboarding of new vendors.
• Monitor supplier performance related to pricing, quality, delivery, responsiveness, and service.
• Resolve pricing, delivery, quality, invoicing, and other vendor issues in coordination with internal stakeholders.
• Support supplier negotiations and sourcing initiatives led by the Procurement Supervisor.
• Ensure purchases are made in accordance with approved supplier agreements and negotiated pricing.

Operations Support

• Partner with Operations and Project Management to understand material and service requirements and ensure procurement supports project schedules.
• Respond quickly to urgent field requirements while maintaining appropriate purchasing controls.
• Assist in sourcing hard-to-find, specialized, or time-sensitive industrial materials and equipment.
• Coordinate with warehouse personnel regarding inventory availability, material requirements, and deliveries.
• Help identify recurring purchases and opportunities for standardization.

Cost Control & Reporting

• Track purchasing activity, pricing, savings opportunities, and supplier performance.
• Analyze spend by supplier, category, location, and business unit to identify cost-reduction opportunities.
• Ensure purchases are made at competitive market pricing and within established budgets.
• Assist with procurement reporting, KPI development, and monthly spend analysis.
• Support initiatives related to working capital improvement, inventory optimization, and payment-term management.

Compliance & Controls

• Follow Company procurement policies, approval requirements, and internal controls.
• Ensure purchase orders and supporting documentation are properly maintained.
• Assist in ensuring vendors meet applicable insurance, safety, compliance, and contractual requirements.
• Identify and escalate potential procurement risks, conflicts, or policy exceptions to the Procurement Supervisor.
• Support audits and provide procurement documentation as requested.
• Perform other duties as assigned consistent with the position's responsibilities.

Physical Demands

• Ability to remain in a stationary position and work at a computer for extended periods.
• Ability to frequently use a computer, telephone, and other standard office equipment.
• Ability to communicate effectively in person, by telephone, and electronically.
• Ability to occasionally stand, walk, bend, reach, and move throughout office, warehouse, and operational environments.
• Ability to occasionally lift and carry materials or packages weighing up to 25 pounds.
• Ability to wear required personal protective equipment (PPE) when entering warehouse, project, customer, or industrial work areas.
• Ability to perform the essential functions of the position with or without reasonable accommodation.

Work Environment 

• Work is primarily performed in a professional office environment with regular interaction with Operations, Project Management, Accounting, Warehouse, Fleet, suppliers, and other internal and external stakeholders.
• Periodic visits to warehouses, supplier locations, project sites, and industrial facilities may be required.
• Site visits may involve exposure to noise, moving equipment, outdoor weather conditions, uneven walking surfaces, and other conditions typical of warehouse, construction, and industrial environments.
• Work requires the ability to manage multiple priorities and respond to changing operational and project requirements.
• Occasional extended hours or schedule flexibility may be required to address urgent purchasing needs, project deadlines, or operational requirements.