Lease Administrator

This Opportunity

WSP USA is currently seeking a Lease Administrator (Coordinator, Real Estate Management) to support our Real Estate Management team.

Your Impact

Lease Abstraction/Administration

• Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (i.e. rentable area), business, legal and financial agreements and obligations, terms and conditions.

• Enters and maintains lease agreement information within lease management database.

• Responsible for data integrity of lease information

• Maintains and updates lease activities (new leases, renewal/extensions, terminations, etc.) in global lease database

• Maintains records of all lease agreements, including copies of all fully executed agreements and correspondence with landlords

• Set up and maintain suppliers/vendors and coordinate required forms in compliance with WSP policies for payment(s)

• Prepare and draft notices to landlord in accordance with the lease for critical lease options

• Reviews and monitors critical lease dates

• Reviews lease documents, including Leases, Amendments, Estoppels, SNDAs, etc. to ensure accuracy

• Supports regional directors with requested lease information (costs, dates, etc.) upon request, as well as lease abstract

• Updating Landlord and Management Company contacts

• Coordinating maintenance needs with landlords on behalf of client

• Coordinating move-in and move-out requirements in accordance with the lease with team

• Coordinate Certificates of Insurance and updated COIs as needed

• Report writing and distribution as required

Rent Payment Processing

• Review monthly rent invoices for accuracy and work with landlords and Accounts Payable team to remedy any variances

• Generate monthly reports to process rent payments and ad hoc payments on behalf of the client

• Prepare monthly rent roll reports, make adjustments to rent information and pay retroactive payments to reflect changes in factors including but not limited to operating costs, base rent

Rent Collection and Billing

• Manage subtenant/income payments and delinquency

• Provide year-end reconciliations to subtenants for true-up payment

Who You Are

Required Qualifications

• High School Diploma

• Minimum 3 years of commercial lease abstraction or property administration work experience

• Knowledge and experience with commercial real estate lease agreements

• Ability to interpret and abstract lease information

• Ability to process volumes of data requiring strong attention to detail and accuracy

• Computer proficiency and ability to learn new management information systems quickly

• Strong organization, communication, time management, and problem-solving skills

• Strong attention to detail

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Salary (all locations): $43,900.00 - $63,580.00

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.