Accounting Associate

Job Description

Job Description

We are looking for an Accounts Payable Associate to support timely and accurate payment operations for both external suppliers and internal business expenses in New York, New York. This Long-term Contract position will handle a broad range of payables, including domestic and international vendors, employee reimbursements, payroll-related disbursements, and retail rent obligations. The ideal candidate brings strong attention to detail, confidence working with financial data, and the ability to manage deadlines in a fast-paced environment.

Responsibilities:
• Manage invoice processing and payment activities for corporate departments such as Engineering and Maintenance, Advertising and PR, Legal, Logistics, Loss Prevention, office supplies, travel, and product-related expenses.
• Maintain current and accurate accounts payable records for domestic and international vendors, including transactions involving multiple currencies.
• Perform monthly account reconciliation tasks by reviewing vendor aging, preparing journal entries, and confirming payment clearing activity.
• Coordinate timely disbursement of retail store rent and monitor lease-related updates in partnership with planning and budget stakeholders.
• Process internal payments including employee expense reimbursements, fringe benefit payments, store expenses, and payroll-related items.
• Execute payments through appropriate methods, including checks and electronic transfers, while ensuring accuracy and compliance with internal controls.
• Serve as a point of contact for vendor and internal department inquiries, providing prompt follow-up on payment status and account issues.• Prior experience in accounts payable, accounts payable clerk functions, or a similar finance support role.
• Proficiency in Excel, including the ability to work with pivot tables and VLOOKUP functions.
• Hands-on experience preparing journal entries and working with general ledger transactions.
• Familiarity with SAP and the use of enterprise systems for invoice and payment processing.
• Knowledge of corporate tax, sales tax, and corporate tax return concepts as they relate to payable operations.
• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.
• Excellent attention to detail and the ability to communicate effectively with vendors and internal business partners.