Senior Administrative Coordinator

Senior Administrative Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. At HDR, our employee?ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines reflect our commitment to shaping resilient, sustainable, and forward?thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next?generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee?owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

HDR is seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through. If you have advanced word processing skills and are hands-on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you.

Key Responsibilities

• Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memos
• Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
• Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Ensure deliverables are clear, concise, well organized, and accurate
• Ensure compliance with corporate branding and template standards as well as client standards and expectations
• Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
• Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested
• Work under minimal supervision and meet compressed deadlines
• Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture

Preferred Qualifications

• Bachelors Degree in related field
• 6 - 10 years related experience
• Prior experience in construction or A/E industry
• Advanced Outlook, MS Word. and Excel skills
• Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)
• Proficiency with Adobe Creative Suite software desired
• Experience with VisiSpecs, SpecsIntact or similar software preferred
• Committed to excellence in professionalism and customer service
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Familiarity with vibe coding macros
• Local candidates preferred

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Primary Location: United States-North Carolina-Charlotte

Industry: Administrative

Schedule: Full-time

Employee Status: Regular BusinessClass : Marketing and Admin