Office Administrator - Sacramento CA/Davis CA

Job Description

Job Description

Benefits:

• Opportunity for advancement
• Paid time off
• Training & development

Office Administrator Hands United LLC
Full-Time | Monday–Friday | 9:00 AM – 5:00 PM
Salary: Starting at $50,000 Annually

If you are looking for an opportunity to make a meaningful impact in a supportive and mission-driven organization, we encourage you to apply.

Position Overview

Hands United LLC is seeking a professional, organized, and motivated Office Administrator to support the daily administrative and operational functions of our organization. This role plays a vital part in ensuring efficient office operations while supporting services provided to adults with intellectual and developmental disabilities. This role requires a highly dependable individual who can effectively manage multiple projects, maintain confidentiality, and provide administrative support across various company locations when needed.

The ideal candidate is solution-oriented, adaptable, and eager to grow within a dynamic and expanding organization.

Interview Process

Qualified candidates selected for an interview will be required to complete a professional writing exercise to assess communication, organization, and administrative skills.

Essential Responsibilities

• Manage daily office operations and administrative functions.
• Coordinate and prioritize multiple projects simultaneously while meeting deadlines.
• Provide administrative support to management and company departments.
• Maintain accurate electronic and physical records.
• Handle incoming calls, emails, and correspondence professionally.
• Prepare reports, documents, and business communications.
• Assist with scheduling meetings, trainings, and appointments.
• Support company compliance and documentation requirements.
• Travel periodically to support other company locations and operational needs.
• Maintain confidentiality of employee, client, and company information.
• Identify opportunities to improve office processes and efficiency.
• Collaborate effectively with team members while working independently with minimal supervision.
• Occasional travel required to support various company sites and operational needs

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with computers, office technology, mobile applications, and phone systems.
• Strong problem-solving and critical-thinking skills.
• Results-oriented with the ability to follow through on assignments.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Flexible, adaptable, and willing to support changing business needs.
• Open to feedback and able to receive constructive criticism professionally.
• Self-motivated with a desire for professional growth and advancement within the company.
• Innovative mindset with the ability to identify solutions and improve processes.

Experience

• Minimum of 2–4 years of administrative, office management, or related experience preferred.
• Experience working with Regional Center clients, social services, healthcare, supportive living services, or related industries is highly preferred.