Executive Assistant

Executive AssistantWork with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 22 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.Aprio is a progressive, fast-growing firm looking for an Executive Assistant.The Executive Assistant (EA) plays a crucial role in supporting the success of the firm through exceptional organization, planning, and communication. This is an opportunity for an experienced, highly skilled EA to contribute to a high-impact firm that values innovation, efficiency, and adaptability. This role is responsible for enabling the Senior Leader's effectiveness by optimizing time and communication, serving as a trusted liaison across the leadership team and internal and external stakeholders.This summary reflects key highlights and is not inclusive of all responsibilities expected in the role.Position Expectations:Develops and maintains a strong understanding of Aprio's business priorities and key initiatives; leverages this insight to proactively support, prioritize, and anticipate needsManage the executive's calendar with a forward-looking and strategic lens. The EA is expected to prioritize the executive's time, relationships, and responsibilities to reflect business needs and leadership objectives. Operate as both gatekeeper and gateway to optimize access and decision-making.Responsible for completing a wide variety of responsibilities for the executive, including managing an extremely active calendar with complex and detailed travel plans; composing and preparing confidential correspondence; and managing the balance of personal and professional engagements.Serve as a liaison across the organization, fostering clear communication and cross-functional alignment among leaders, teams, and office locations. Ensure the right people are informed at the right time while maintaining strict confidentiality.Communicate and coordinate directly with high-profile clients and key external stakeholders, handling sensitive matters with professionalism, discretion, and care.Manage the organization, preparation, and execution of confidential and sensitive documents, including NDAs. Maintain custodial responsibility for related files and records, ensuring accuracyResponsibilities:Manage and triage communication on behalf of the executive.Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.Maintain discretion and confidentiality in relationships with all necessary parties.Adhere to compliance with applicable rules and regulations set regarding company matters, including advance distribution of materials before meetings in electronic/paper format.Help the executive manage a complex and confidential email account, deleting junk, accepting, declining, and deleting unnecessary items for the executive's review ("thank you", etc.), and flagging items of importance.Organizing and coordinating conference calls/video conferences.Be a brand ambassador for the Aprio Fundamentals.Other responsibilities as deemed appropriate or necessary.Desired Qualities:Exceptional organization and time-management skills.Strong written and verbal communication.Anticipates needs and confidently acts.High attention to detail.Very strong interpersonal skills and ability to build trusted relationships quickly.Emotional maturity.Excellent judgement, sound decision-making, can independently draw logical conclusions.Highly resourceful team player with the ability to be extremely effective independently.A forward-looking thinker who actively seeks opportunities and proposes solutions; embraces new technology (like AI) and is eager to incorporate into their work.Qualifications:A bachelor's degree in business administration, communications, or a related field is preferred.Minimum of 10+ years of experience supporting Executives, preferably in a high-growth organization.Proficiency in MS Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms.Familiarity with CRM systems and project management tools.Maintain an active Notary license.Why work for Aprio:Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.Perks/Benefits we offer for full-time team members:- Medical, Dental, and Vision Insurance on the first day of employment- Flexible Spending Account and Dependent Care Account- 401k with Profit Sharing- 9+ holidays and discretionary time off structure- Parental Leave – coverage for both primary and secondary caregivers- Tuition Assistance Program and CPA support program with cash incentive upon completion- Discretionary incentive compensation based on firm, group and individual performance- Incentive compensation related to origination of new client sales- Top rated wellness program- Flexible working environment including remote and hybrid optionsWhat's in it for you:- Working with an industry leader : Be part of a high-growth firm that is passionate for what's next.- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.- Entrepreneurship : Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.- Growth opportunities : Grow professionally in an environment that fosters continuous learning and advancement.- Competitive compensation : You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.EQUAL OPPORTUNITY EMPLOYERAprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.