Accounts Payable / Compliance Analyst

Job Description

Job Description

About Basin Street Properties

Basin Street Properties is a fully integrated real estate development and operating company committed to creating superior tenant experiences and enduring relationships. A win-win philosophy drives everything we do. When we serve our tenants well, they're productive, our investors are pleased, and we all succeed. Established in 1974, we are one of Northern California's and Northern Nevada's most prominent investors, owners, and operators of commercial real estate. The company offers a broad range of real estate services, including development, property management, leasing, construction management, financial and asset management, and property acquisition and disposition. We own and manage more than four million square feet across Class A office, multifamily, retail, flex, and hospitality.

The concept of T.H.R.I.V.E. represents Basin Street Properties' core principles - Trust. Honesty. Respect. Integrity. Values. Excellence. Our approach expresses the values and philosophy by which we operate. We are a growing company led by an experienced and highly motivated team. This provides an excellent opportunity for the right candidate to develop professionally and be part of an outstanding team.

Our Candidate Search

We are seeking a dual role Accounts Payable Specialist/Compliance Analyst with an understanding of the real estate industry to join our Accounting team located at our company headquarters. This is a complex, high-volume position dealing with multiple entities, multiple banks, and multiple properties. We expect the right person for the position to not only be a master at multi-tasking, but be organized, reliable, detail oriented, analytical, and strong in their ability to work proactively with our Property Management and Accounting teams to be successful and solve issues with an investigative mind.

Job Description Summary

This role will be responsible for ensuring all invoices are entered, approved in Payscan, and posted timely. Other tasks responsible to this position include weekly check runs and being able to utilize various reports from Yardi and Payscan to facilitate payments and inquiries. The Accounts Payable Specialist/Compliance Analyst must be a multi-tasking whiz with a good memory and self-starter attitude, able to work with staff at various locations and levels, while being an integral member of our Accounting team. In this position, positive attitude, excellent communication, follow-through, attention to detail, and ensuring deadlines are met is imperative. 

Essential Functions

• Heavy Accounts Payable including printing and recording checks weekly for many Properties
• Vendor Maintenance and W-9 Tracking
• Assist with the collection, tracking, and monitoring of compliance documents related to Certificate of Insurance (COI) requirements for vendors and tenants
• Verifies that all contractual requirements include a valid insurance policy, name of insured matches company or contractor, policy effective date is current, type of coverage, policy limits, and other mandatory details of the policy are met
• Analyzes and reviews all vendors and tenants are compliant with Basin Street Properties minimum required insurance coverage amounts
• Responsible for logging all COIs in Excel 
• Effectively and promptly communicates deficiencies of insurance with vendors, tenants, property management, and leasing
• Occasional travel to multiple locations may be needed
• Other Duties as assigned

Qualifications

• Microsoft suite of products (Excel, Word, Teams), familiarity with financial software systems knowledge
• Strong time-management, planning, and organizational skills with the ability to multi-task while prioritizing work tasks
• Strong attention to details, deadlines, and high level of service
• Strong written and verbal communications skills 
• Ability to self-start and self-review
• Strong sense of urgency to execute communication with clients and coworkers via email and phone in a professional and prompt manner
• Ability to prepare emails, reports, and presentations using proper punctuation, spelling, and grammar
• Excellent analytical and problem-solving skills
• Excellent math and data entry skills
• Experience with 10-key by touch
• Ability to maintain discretion and confidentiality at all times
• Flexible and collaborative work style, works well with varying personalities in a team environment
• Understands and follows directions

 

Education and Experience Requirements 

• High school diploma
• Experience in and working knowledge of business/office administration
• Experience in Construction industry highly desirable
• Valid Driver’s License
• 2 years Accounts Payable experience

 

Work Environment and Physical Demands

• Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and postage machines
• Mainly sedentary role though some filing and supply maintenance requires the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk

 

Other Information

• Not a supervisory role
• Non-exempt position subject to overtime laws
• Full time position, Monday through Friday 8am to 5pm
• Minor local travel may be required
• Must have unrestricted work authorization to legally work in the United States for E-Verify.
• Please provide salary requirements in order to be considered for this position
• Full-time employees are eligible to participate in company benefits.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employment At-Will: Employment with Basin Street Properties is entirely at-will. Either you or the company may terminate the employment relationship at any time, for any reason, with or without notice. Nothing in this job description or during the interview process creates a contract or guarantee of continued employment. Any change to this at-will status must be made in an explicit written agreement signed by the Division President.