Administrative Coordinator- Athletics

Administrative Coordinator, Athletics

Reporting to the Athletic Director, Administrative Coordinator, Athletics provides comprehensive administrative support to the Athletic Director, and Athletics Department, and senior staff as needed. Responsibilities may include preparing and analyzing information for reports and presentations; tracking expenses; managing correspondence; proofreading and editing documents; maintaining records and databases; coordinating schedules and calendars; arranging travel; responding to routine policy inquiries; and supervising student employees as assigned.

Position Specific Responsibilities/Accountabilities

• Manage calendars, schedule appointments, coordinate travel arrangements, and greet visitors for the Athletic Director.
• Track, reconcile, and maintain records of Athletic Director's travel and fundraising expenses, and other financial documentation.
• Apply working knowledge of Athletics departmental concepts, practices, and procedures to a variety of situations.
• Provide administrative support to the Athletic Director and senior staff as needed.
• Support HR and NCAA compliance training and follow-up for staff and student employees.
• Assist with special events.
• Serve as a liaison with University departments and external partners.
• Coordinate meeting and travel logistics for in-person and virtual Athletics job interviews.
• Supervise, train, and provide day-to-day oversight of assigned student employees.
• Maintain a high level of confidentiality and discretion when handling financial and personnel information.
• Order office supplies and coordinate ITS work orders, including printers, copiers, and phones.
• Answer and route phone calls and take messages.
• Perform other related duties.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a high school diploma or equivalent. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Minimum two years of experience providing administrative support in an office environment; experience in higher education/NCAA is preferred.
• Demonstrated ability to compile, organize, and maintain data, records, and documentation with a high degree of accuracy and attention to detail.
• Demonstrated ability to handle sensitive and confidential information with care, discretion, and professionalism.
• Responsive and effective communicator with a strong customer service orientation; able to manage a high volume of inquiries while working collaboratively as part of a team and independently with minimal supervision.
• Proficiency in standard office technology and software, including word processing, spreadsheets, email, databases, and document management systems (e.g., Microsoft Word, Excel, Outlook, and related applications).

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly required to sit, feel, use finger movement, speak clearly, hear conversation, see near and far. Frequently required to stand and walk. Occasionally required to lift, carry and push up to 25 lbs., stoop, kneel, reach high and low, use depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is normal.

MENTAL DEMANDS: Mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent calculating, interrupted work, variety of interrelated tasks, sustained concentration, use of reasoning, judgment, and resourcefulness.

Staff Regular

Salary range $23.51 - $29.38 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply.