Annual Giving & Stewardship Coordinator

Annual Giving & Stewardship Coordinator

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io

Posting Summary

Working Title - Annual Giving & Stewardship Coordinator

Role Title - Public Relations and Marketing Spec II

Role Code - 29092-SW

FLSA - Nonexempt

Pay Band

Position Number - 28200092

Agency - Piedmont Virginia Community College

Division - Piedmont Virginia Community College (Div)

Work Location - Albemarle - 003

Hiring Range - $52,500 - $55,000

Emergency/Essential Personnel - No

EEO Category - 2-Professionals

Full Time or Part Time - Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule - Flexibility to work 40 hours weekly within the hours of 8:00 a.m. to 5:00 p.m. Monday-Friday, and occasional Saturdays. Position may require occasional travel and representation at college-wide meetings and/or occasional evening and weekend hours for successful completion of duties. This is a full-time (non-exempt) position providing services in-person for students at college and community locations.

Sensitive Position - No

Job Description - Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Annual Giving & Stewardship Coordinator

Department: Advancement and External Affairs

Employment type: Full-Time Classified, non-exempt, benefitted

Position Purpose: Reporting to the Vice President of Advancement and External Affairs, the Annual Giving & Stewardship Coordinator supports the execution of annual giving campaigns and donor stewardship activities for the Advancement and External Affairs Division and the PVCC Educational Foundation (Foundation). This position is responsible for ensuring timely, accurate, and meaningful donor communications and for supporting donor participation and retention through coordinated appeals and stewardship efforts.

The Annual Giving & Stewardship Coordinator works closely with the Advancement Operations Coordinator and Development Coordinator, Donor Relations to support data-informed engagement and donor experience.

Duties and Responsibilities:

Annual Giving Campaign Coordination (40%)

Coordinate the execution of annual giving initiatives designed to increase donor participation and support:

Assist with coordination of direct mail, digital, Giving Tuesday, PVCC Day, employee and giving campaigns.

Support mid-year and year-end community appeals.

Collaborate with advancement staff to ensure timely production and execution of campaign elements.

Track appeal timelines and support campaign evaluations.

Coordinate gift acknowledgment communications related to annual giving effort.

Donor Stewardship and Recognition (35%)

Support consistent and high-quality donor stewardship activities that reinforce donor confidence and trust:

Manage donor acknowledgment schedules and processes.

Develop, plan, and implements events and activities to enhance stewardship of donors.

Coordinate student thank-you notes and stewardship communications.

Maintain donor recognition lists and giving societies.

Support stewardship reporting for scholarship and restricted funds.

Ensure donor recognition commitments are fulfilled accurately and on time.

Data-Informed Prospecting for Annual Gift Growth (15%)

Use donor data and basic prospecting insights to support segmentation, upgrades, and pipeline development for annual giving:

Collaborate with the Advancement Operations Coordinator to review donor giving patterns and participation trends.

Identify potential leadership annual giving and upgrade opportunities.

Assist with segmentation of donor lists for appeals and campaigns.

Flag donors exhibiting increased engagement or giving capacity for referral to the Development Coordinator or VPAEA.

Track participation and retention metrics to inform annual giving strategies.

Donor Communications and Engagement Support (10%)

Support donor communications and engagement efforts aligned with Foundation priorities:

Assist with coordination of donor newsletters and impact communications.

Support donor surveys and feedback initiatives.

Collect donor and student impact stories for use in stewardship and appeals.

Coordinate communication timing with annual giving and stewardship calendars.

Benefits include:

Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia

Generous leave benefits

Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Special Assignments - May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications - Strong organizational, writing, and detail-oriented skills. Ability to manage multiple timelines and tasks. Interest in donor engagement, stewardship, and fundraising strategy. Experience in communications, events, or nonprofit work preferred

Additional Considerations - Experience working in a community college setting. Experience using Raiser's Edge, Financial Edge, AwardSpring or similar fundraising and development CRM software.

Operation of a State Vehicle - No

Supervises Employees - No

Required Travel - minimal—college service area

Posting Detail Information

Posting Number - CLS_4490P

Recruitment Type - General Public - G

Number of Vacancies - 1

Position End Date (if temporary)

Job Open Date - 06/02/2026

Job Close Date - 06/23/2026

Open Until Filled

Agency Website - pvcc.edu

Contact Name - Human Resources

Email - View email address on click.appcast.io

Phone Number - View phone number on click.appcast.io

Special Instructions to Applicants - In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-552-5