Scholarships and Grants Administration Manager

Job Description

Job Description

Position Summary

The Scholarships and Grants Administration Manager leads the Foundation’s scholarship programs, administers grants recommended through donor-advised and other funds, and supports effective use of Foundant CommunitySuite. Reporting to the Chief Strategy Officer, the Manager helps ensure accurate, responsive scholarship and grant administration.

After Development submits a grant recommendation, this position coordinates entry, due diligence, approval, payment, and recordkeeping; improves workflows; and helps staff maintain accurate, accessible information in CommunitySuite.

Primary Responsibilities

Scholarships

·       Manage the scholarship lifecycle and related records, including applications, eligibility, review, selection, awards, payments, renewals, criteria, workflows, and calendars.

·       Provide assistance to students, families, schools, and scholarship committees.

·       Convene and support selection committees and document conflicts, reviews, and award decisions.

·       Administer scholarships in accordance with Foundation policies, fund agreements, donor intent, and applicable requirements.

Grant Administration

Donor-Advised & Other Fund Grants

• Receive grant recommendations from Development and enter them accurately in CommunitySuite.
• Complete due diligence, confirm eligibility and fund availability, and elevate legal, compliance, or policy concerns.
• Coordinate review, approval, payment, and administrative follow-up with Development and Finance; Development retains responsibility for donor communication.

Competitive & Discretionary Grantmaking

• Administer competitive and discretionary grant cycles in partnership with Grants & Community Leadership, including applications, due diligence, review processes, award documentation, payment, and closeout.
• Maintain grantmaking calendars, records, and reporting and support applicant and grantee communications related to administrative requirements.

CommunitySuite Administration & Data Management

·       Administer CommunitySuite workflows and maintain accurate fund, grant, scholarship, organization, and program records using consistent data-entry, access, and recordkeeping practices.

·       Review data quality, resolve inconsistencies, support reconciliation, and produce operational reports, lists, dashboards, and user guidance.

·       Train and support staff, coordinate testing and vendor assistance, and recommend improvements that reduce manual work and strengthen reporting.

Cross-Functional Collaboration & Community Support

·       Participate in applicant sessions, nonprofit meetings, site visits, and other activities directly supporting scholarship and grant administration.

·       Collaborate with Development, Finance, Grants & Community Leadership, and Communications to provide coordinated administrative support.

·       Maintain relevant sector knowledge and support Grants & Community Leadership initiatives and special projects.

Qualifications

The ideal candidate is service-oriented, comfortable with data and systems, and able to work effectively across teams and with community partners.

Required

·       Bachelor’s degree or an equivalent combination of education and relevant experience.

·       At least three years of experience in grants, scholarships, nonprofit programs, philanthropy, or a related field.

·       Strong project management, analytical, organizational, and data-management skills, with excellent attention to detail.

·       Sound judgment, discretion with confidential information, and the ability to elevate policy, compliance, or process concerns.

·       Proficiency with Microsoft Office and experience administering a CRM, grants-management, fund-accounting, or comparable system.

Preferred

·       Community foundation or grantmaking experience and knowledge of Northern Virginia’s nonprofit sector.

·       Experience managing grant or scholarship cycles, conducting nonprofit due diligence, and processing donor-advised fund grant recommendations.

·       Familiarity with community foundation legal and regulatory requirements.

Experience with Foundant CommunitySuite, including fund and grant records, reporting, workflows, user support, GLM, and SLM; comparable systems experience may be considered.

·       Compensation commensurate with experience and qualifications. 

·       401(k) retirement plan. 

·       Medical, dental, and vision insurance. 

·       Paid holidays, paid volunteer day, and PTO. 

CFNOVA is an Equal Opportunity Employer and values diversity and inclusion. All qualified applicants will receive consideration for employment without regard to protected characteristics under applicable law. 

Applications will be reviewed on a rolling basis until the position is filled. We appreciate all applications; however, only candidates selected for interviews will be contacted. 

About the Community Foundation for Northern Virginia

CFNOVA has been the premier charitable partner trusted by thousands of generous Northern Virginians since 1978. Our mission is to advance equity through philanthropy and community engagement. CFNOVA serves the entire region, including Arlington, Fairfax, Loudoun and Prince William Counties and the Cities of Alexandria, Fairfax, Falls Church, Manassas, and Manassas Park.

We are an Equal Opportunity Employer and provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, national origin, age, sexual orientation gender identity or expression, veteran status or disability.

Company Description

About the Community Foundation for Northern Virginia\r\rCFNOVA has been the premier charitable partner trusted by thousands of generous Northern Virginians since 1978. Our mission is to advance equity through philanthropy and community engagement. CFNOVA serves the entire region, including Arlington, Fairfax, Loudoun and Prince William Counties and the Cities of Alexandria, Fairfax, Falls Church, Manassas, and Manassas Park. \r\rWe are an Equal Opportunity Employer and provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, national origin, age, sexual orientation gender identity or expression, veteran status or disability.