REVELxp - Seasonal Event Coordinator, Oklahoma State

REVELxp Seasonal Event Coordinator

REVELxp is a premier sports hospitality company. We work with hundreds of college and professional teams and major sporting events to deliver exceptional fan experiences, including full-service tailgates, premium hospitality events and exclusive ticket packages. In addition to managing fan experience offerings, we also provide comprehensive hospitality solutions to our team and event partners with event staffing, event management, premium hospitality management and venue installations.

We are growing at a rapid pace and are looking for goal-oriented, purpose driven, high-energy individuals to join our team!

This is why jobs here at REVELxp offer countless ways to create memorable experiences - from hospitality to operations to revenue generation. Our fast-paced, fun environment is what helps us create true partnerships with the professional sports properties we work alongside. The REVELxp team seeks to grow with innovative self-starters who want to be a part of reshaping fan experiences across the nation. We operate along a core set of values that set us apart in how we work and who is a great fit for our team: service, entrepreneurship, and joy.

Job Description

REVELxp is looking for a revenue and operations-minded individual. The Seasonal Event Coordinator reports to and supports the General Manager, Event Manager or the Deputy General Manager in executing company objectives at assigned properties. The ideal candidate will possess excellent interpersonal and communication skills, demonstrate a proven track record of success in event execution and building relationships with key stakeholders across multiple industries, gather and synthesize key information and work effectively with a variety of colleagues.

This is a seasonal full-time, hourly position through December with an opportunity to grow into full-time, salaried employment. The REVELxp Seasonal Event Coordinator oversees and organizes events from conception to completion. The ideal candidate possesses experience in live event management, is super detail-oriented, and is a proactive problem solver. This role requires someone who can understand and conceptualize an event plan from an initial, big picture vision down to every minute detail. This includes interfacing with clients, internal operations and managing 3rd party vendors. The Seasonal Event Coordinator should be able to perform efficiently in a high-pressure environment and demonstrate excellent problem-solving and decision-making skills.

Duties and Responsibilities

Primary duties to include, but not limited to the following:

• Execute premium events at local properties, including the creation of site maps, customer logs, signage, and catering set-ups
• Hire, train, manage, and motivate part-time event game day staff including bellhops, gameday hosts, and security personnel
• Aid in facilitating weekly coordination meetings to align staff members and define game day operational priorities and expectations
• Take charge of various operational processes, including quality control and inventory management, to ensure smooth and efficient event execution
• Update and maintain customer logs to be shared with vendor or operations team for improved communication and service delivery
• Cultivate and nurture relationships with game day vendors, serving as the main point of contact for seamless collaboration and service delivery
• Effectively problem solve before, during, and after events
• Maintain, properly store, and secure assets between events

Provide excellent customer service onsite, addressing guest inquiries and concerns promptly and professionally

Proactively identify opportunities to enhance the overall guest experience during events

Requirements

Minimum requirements:

• Exceptional interpersonal and communication skills, with a knack for building and nurturing relationships in a dynamic event environment
• Strong organizational skills, with a keen ability to gather and synthesize key information to support effective decision-making
• Thrives in a fast-paced, high-pressure environment, demonstrating poise and adaptability in the face of challenges
• Demonstrated problem-solving abilities, coupled with a proactive approach to overcoming obstacles and achieving desired outcomes

Physical requirements:

• Ability to stand and walk for extended periods during events
• Ability to lift and carry items up to 25 pounds (e.g. event materials, signage)
• Ability to bend, stoop, and reach
• Manual dexterity to handle event materials and technology
• Ability to work in varied environmental conditions, including outdoor spaces
• Good visual acuity and attention to detail
• Ability to travel to event sites, including international, as needed

Work environment:

• Combination of office and on-site event environments
• Fast-paced conditions during live events
• Frequent interaction with clients, vendors, and large groups
• Ability to work weekends, evenings, or multi-day work assignments