Administrative Assistant

Job Description

Job Description

Robert Half is seeking a detail-oriented Administrative Assistant for a short-term assignment expected to last several weeks. This opportunity is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with minimal supervision, and delivers attentive service to visitors, customers, and internal teams. In this role, the Administrative Assistant will support daily office operations through a mix of clerical, customer-facing, recordkeeping, and office coordination responsibilities that help ensure smooth day-to-day workflow.

Responsibilities:

• Support routine administrative operations by preparing documents, maintaining records, and assisting with general office needs.

• Welcome visitors, identify the purpose of their visit, and connect them with the appropriate department or staff member.

• Coordinate incoming and outgoing mail, including post office pickups and deliveries as needed.

• Process in-person payments accurately and provide courteous assistance at service windows.

• Enter, update, and maintain information in computerized systems, including Munis and other internal applications.

• Organize and maintain filing systems, mailing lists, inventory records, and databases to ensure information remains current and accessible.

• Order office materials, supplies, and outside services to support uninterrupted operations.

• Perform basic financial support tasks such as handling cash, recording payments, and assisting with banking-related activities.

• Partner with customer service teams to help manage survey card processing and check-related administrative support.

• Respond to inbound calls, email correspondence, and appointment scheduling requests in a timely and attentive manner.

Qualifications:

• Prior experience in administrative, clerical, or office support work.

• Strong customer service skills with the ability to communicate professionally in person, by phone, and through email.

• Proficiency in data entry and maintaining accurate electronic records.

• Working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

• Ability to manage multiple tasks independently while staying organized and meeting deadlines.

• Experience handling payments, cash transactions, or basic bookkeeping activities is preferred.

• Comfortable using office technology and learning department-specific software systems.

• High attention to detail and a dependable, cooperative work style.

Submit your resume online today!