Unit Secretary - PRN

Unit Secretary - PRN

Sheltering Arms Institute is seeking a Unit Secretary to join the team. The Unit Secretary performs a variety of clerical tasks involved in preparing, maintaining and processing patient and unit activities, data and records. This position will have a mixed schedule of either 7am-3pm or 3pm-11pm.

Performance Responsibilities:

Physician Orders

The Unit Secretary demonstrates a high level of administrative competence as evidenced by:

• Distributes patient care orders both computerized and/or written in accordance with established unit standards. All STAT, Now or Urgent orders are processed in accordance with unit standards.
• Demonstrates the ability to request patient transportation, as needed.
• Demonstrates the ability to schedule/order all tests, procedures and clinic appointments in an accurate and timely manner as required.
• Acts as a liaison with patient support departments in completing the processing of orders or making appropriate arrangements if patient needs or scheduling change.
• Notifies the RN and/or LPN immediately when a delay or inability to process orders occurs.

Patient Record

The Unit Secretary demonstrates and retains proficiency in all aspects of maintaining the patient record as evidenced by:

• Supports the safety and confidentiality of the patient record in the SAI environment.
• Organizes and maintains patient records with timeliness and accuracy in accordance with established policy and procedure.
• Prepares and maintains charts for admission, discharge, transfer, AMA, and expiration.
• Maintains and updating the admission and discharge log book.
• Assists other members of the healthcare team in locating patient information that may not be readily available.
• Maintains an adequate supply of forms and patient record materials.
• Prepares and maintains downtime forms and assists other members of the health care team in their use.

Qualifications and Skills

Previous experience setting up and maintaining office system (organizational skills) preferred.

Previous experience with medical insurance, MIS, and medical terminology preferred.

Previous experience in a health care setting preferred.

Previous experience with Microsoft Office software preferred.

Previous experience with use of EMR preferred.

Education/Certifications

High school diploma or GED required.

Completion of medical terminology course preferred.