Secretary/Clerk - 12 Months

Position Type:
Clerical/0-3 Secretary/Clerk - 12 months

Date Posted:
7/28/2026

Location:
Fountain Hill Elementary School

Closing Date:
08/05/2026
Fountain Hill Elementary School is seeking a highly organized and proactive 0 3 Secretary/Clerk. The ideal candidate provides exceptional service to students, families, and staff in a fast-paced, student-centered environment serving approximately 500 students and a large staff. This role requires a collaborative, growth-minded professional who is willing to learn, ask questions, and seek support to ensure accuracy and continuous improvement. This position requires reliability, discretion, and strong organizational skills.
As the first point of contact for inquiries related to registration, field trips, and general student support services, the Secretary helps ensure smooth school operations. This full-time, on-site position runs Monday through Friday, 8:00 a.m. to 4:00 p.m., within a collaborative, technology-forward office that uses Google Workspace and Synergy extensively for daily operations.

Responsibilities:

• Perform secretarial and clerical functions to support students, families, and staff in a dynamic school setting
• Ensure that district protocols are followed relating to student attendance, payroll, school budget/purchasing, and other key confidential tasks
• Coordinate field trips by arranging transportation, confirming staff participation, and processing necessary forms
• Provide clerical support to School Counselors, including management of attendance referrals
• Perform other duties as assigned

Qualifications:

• Proficient in technology, including:
• Google Workspace: Gmail, Calendar, Docs, Sheets, and Slides
• Expertise in managing multiple Google Calendars for grade levels, IEP meetings, coverage requests, and other scheduling needs
• Experience using advanced Google Sheets formulas (e.g., VLOOKUP) to integrate and analyze data across multiple tabs
• Skilled in creating and running large mail merges in Word with data sourced from Excel and Synergy
• Experience setting up student schedules post-enrollment in coordination with the principal
• Strong interpersonal skills with the ability to interact professionally with district personnel, students, families, and external agencies
• Service-oriented and positive demeanor, especially when managing competing priorities
• Exceptional attention to detail, organization, and follow-through

New Employee Rate: $28.49 per hour


How to Apply:
This is a union position; therefore, current BASD Secretary/Clerical employees are given priority through the application process and should apply as "Internal Applicants". All other BASD employees and/or external applicants should apply as "External Applicants". If a current Secretary/Clerical employee is not identified, then external applicants will be considered.

EQUAL RIGHTS AND OPPORTUNITIES POLICY
As an equal rights and opportunities agency, the Bethlehem Area School District will not discriminate in its educational programs, activities, or employment practices, based on race, color, national origin, sex, disability, age, religion, ancestry, or any other legally protected classification. Announcement of this policy is in accordance with state and federal laws, including Title IX of the Education Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990.