Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Lease Administrator

MCB Real Estate LLC

MCB Real Estate (“MCB”) is a privately held, fully integrated national real estate development and investment company based in Baltimore, MD. As a vertically integrated company with internal development, construction, and commercial property management divisions, MCB is involved in all facets of the real estate investment cycle. MCB manages approximately $3bn of real estate assets on behalf of its primarily institutional investment base. MCB believes in merit-based employment decisions that provide equal access to all employees and applicants, including ensuring that this access prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Additionally, we are committed to fostering, cultivating, and preserving a workplace culture that respects each individual employee’s contribution to our workplace. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. This employment practice of ensuring equal access applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, layoff, termination, recall, transfer, leaves of absence, compensation and training.

JOB SUMMARY

The Lease Administrator is responsible for abstracting and interpreting commercial lease documents (leases, amendments, subleases), billings, collections and tenant lease compliance matters.

JOB ESSENTIAL RESPONSIBILITIES

– the following is not an all-inclusive list of the job responsibilities. MCB may change or revise duties and responsibilities or add other job-related duties or responsibilities at any time as the position evolves or to support business needs. Abstracting & Lease Data Management Set-up new tenants and update tenant information, status and dates Record tenant lease data into MRI software platform. Tracking and maintaining critical dates, including timely issuance of all notice requirements, from pre-opening through opening and eventual termination. Provide analysis of lease terms (co-tenancy clauses, termination rights, assignments and subleases, landlord and tenant responsibilities, etc.) Create and distribute critical date ticklers monthly for tracking dates of lease expirations, option notices and rent increases, to ensure compliance with the terms of the leases Set up recovery pools Ongoing maintenance of database of lease information and abstracts upon the occurrence of amendments, new locations, expirations, etc. Financial reporting and communications Rent variance analysis and rent payment processing to ensure accuracy. Respond to questions from internal staff and tenants regarding procedures, lease interpretation, billing calculations, and lease compliance issues. Work with partners/external clients including maintaining lease summaries, recurring payments spreadsheets and pending items reports, and maintaining property lease files according to established standards. Create and maintain positive client/tenant relationships. Prepare written correspondence to tenants and clients. Respond to lease related questions. Provide regular and frequent status reports to all parties. Coordinate with the Property Managers for the timely submission of tenant surrender forms and other lease updates prior to running the monthly rent roll. Prepare and review monthly rent roll reports for accuracy. Review rental statements and invoices for accuracy, as well as for extra service charges which require verification against the lease. Lease Compliance Ensure tenant compliance with the terms of their leases, including issuing notices to tenants. Track important lease transaction dates to ensure timely completion. Issue appropriate notices to tenants per the terms of the lease. Maintain a master property schedule with critical lease clauses. Billing and Collections Billing/collections of tenant rents. Billing adjustments as needed and/or as requested by accountant, PM, or AM. Issue accurate and timely billings to Tenants. Resolution of rent and other landlord/tenant issues. Preparation and review of annual landlord reconciliation statements for operating expenses and real estate tax calculations to ensure accuracy and lease compliance (calculate actual recovery expenses for each tenant, and review caps, base years, and non-standard exclusions). Issue collection letters, make collection calls, coordinate with Manager for collection escalation needs. Handle landlord communication where charges need to be challenged. Review, as well as prepare Consumer Price Index adjustments as provided for in commercial leases. Ensure that the Percentage Rent or Gross Sales provisions of the leases are adhered to. Maintain the integrity of lease data file systems. Set up new property records after purchase. Complete Estoppel and SNDA forms and track execution process.

KNOWLEDGE, EXPERIENCE, SKILLS/ABILITIES

Associates Degree or higher degree with related business focus from accredited institution preferred Minimum three (3) years of real estate property lease administration experience required, preferably commercial real estate Proficient with PC-based computers and Microsoft Office suite, including Word, Excel and PowerPoint; Outlook Proficient with real estate/property management software programs/platforms such as MRI required Excellent oral and written communication skills, effective communication skills and ability to interact easily with others at all levels of the organization and the public Excellent math, reading and proofreading skills Strong multi-tasking skills; attentive to detail and ability to prioritize work and meet deadlines Must be able to set and meet independent deadlines while working closely with senior management. Maintain highest standard of business ethics and trustworthiness

PHYSICAL REQUIRMENTS

This position is primarily performed in an office setting with extended periods of sitting and computer/keyboard use; reading documents; spreadsheet calculations; phone and other electronic equipment. Typing dexterity needed; minimal lifting ( All job offers with MCB are contingent upon receipt of satisfactory background check reports as allowed by applicable federal and state law based upon required job duties. Background checks may include consumer reports including, but not limited to, federal and state criminal, identity, credit, and driving record. This role is a Hybrid role. MCB Real Estate is an EEO Employer - M/F/Disability/Protected Veteran Status #J-18808-Ljbffr MCB Real Estate LLC

Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Lease Administrator in Baltimore, MD vacancy
  • A national real estate investment company based in Baltimore is seeking a Lease Administrator. The role involves abstracting lease documents, managing tenant compliance, and handling billing and collections. Candidates should have at least three years of experience in commercial... 
    Suggested
    Work at office

    MCB Real Estate LLC

    Baltimore, MD
    2 days ago
  •  ...We are seeking a detail-oriented and analytical Commercial Lease Administrator to manage lease administration activities across a portfolio of commercial properties. This role is responsible for ensuring accuracy, compliance, and timely execution of all financial and... 
    Suggested
    Local area

    LHH

    Timonium, MD
    21 hours ago
  • $19 per hour

     ...individual, with sales and customer service experience to join our leasing team at Twin Ridge Apartments, located in Pikesville, MD. In...  ...resident and potential resident files and performing other administrative duties. Qualified candidates will organize and detail... 
    Suggested
    Base plus commission
    Hourly pay
    Part time
    For contractors
    Flexible hours
    Weekend work
    Afternoon shift

    WPM Real Estate Management

    Baltimore, MD
    4 days ago
  • Franklin Group in Baltimore is seeking a Floating Leasing Consultant to show and lease apartments to prospective residents while supporting the community's marketing plan. The ideal candidate will have a high school diploma or GED and experience with LIHTC & HUD. Responsibilities... 
    Suggested

    Franklin Group

    Baltimore, MD
    3 days ago
  •  ...Leasing Agent / Leasing Consultant Apartment Services, Inc. Windsor Mill, MD Full-Time | Weekend Rotation Required | Travel Between Properties May Be Required Join Our Team! Apartment Services, Inc. is seeking a motivated, customer-focused Leasing Agent (Leasing... 
    Suggested
    Full time
    Temporary work
    Work at office
    Flexible hours
    Weekend work

    Apartment Services, Inc.

    Windsor Mill, MD
    21 hours ago
  •  ...divh2Experienced Apartment Leasing Agent/h2pAdvance Your Career as an Experienced Apartment Leasing Agent! Are you a property management professional ready to take the next step in your career? We have multiple openings for Experienced Apartment Leasing Agents! These roles... 
    Weekend work

    InterSolutions

    Gwynn Oak, MD
    21 hours ago
  •  ...Leasing Agent We are looking for an enthusiastic, professional Leasing Agent to assist us with marketing and leasing properties. The Leasing Agent will ensure properties are maintained effectively, market properties and screen prospective tenants. You will preserve... 
    Work experience placement
    Work at office

    Olive Tree Management

    Dundalk, MD
    21 hours ago
  • $15.25 - $21.35 per hour

     ...ratings. (30%) Completes applicant screening process and prepares appropriate correspondence based upon the result. (15%) Prepares leases and related leasing addendums. Maintains lease records and files. Maintains property waiting list and other updates to various... 
    Hourly pay
    Live in
    Work at office
    Local area
    Weekend work

    Brookfield Properties

    Baltimore, MD
    21 hours ago
  •  ...divh2Advance Your Career as a LIHTC Apartment Leasing Professional!/h2pAre you looking to grow your career in Multifamily? InterSolutions has exciting opportunities for apartment leasing professionals with Low Income Housing Tax Credit (LIHTC) experience! Were seeking... 
    Weekend work

    InterSolutions

    Baltimore, MD
    21 hours ago
  •  ...Leasing Consultant OneWall Communities is a vertically integrated real estate company that focuses on transit and lifestyle-oriented workforce housing in the Northeast U.S. Our growing footprint in the region is a result of a constant drive to positively impact our... 
    Summer work
    Work at office
    Weekend work
    Afternoon shift

    OneWall Communities LLC

    Baltimore, MD
    1 day ago
  • $18 - $25 per hour

     ...Job Description Job Position: Leasing Location: Baltimore, MD 21212 Pay Rate: $18 - $25/hr Shift: Description: Advance Your Career as a LIHTC Apartment Leasing Professional! Are you looking to grow your career in Multifamily? InterSolutions has exciting... 
    Permanent employment
    Shift work
    Weekend work

    InterSolutions

    Baltimore, MD
    7 days ago
  • $1,500 - $2,000 per week

     ...No Forced Dispatch | Choose Your Loads | 75% Line Haul Dart Transit is hiring experienced CDL-A Lease Operators looking for high-paying owner operator jobs , flexible schedules, and the ability to choose your own freight . This is a true no forced dispatch trucking... 
    Weekly pay
    Immediate start
    Flexible hours

    DART Transit

    Baltimore, MD
    28 days ago
  • Vesta Corporation is looking for an experienced Leasing Consultant to support operations at Tabco Towers in Towson, MD. This role requires a strong customer service focus and a proven ability in leasing apartments, especially within affordable housing programs. Responsibilities... 

    Vesta Corporation

    Towson, MD
    4 days ago
  •  ...Job Description Job Description JOB TITLE – Leasing Consultant SCOPE & PURPOSE Under the daily direction of the Assistant...  ...at all the times. Other duties that may be assigned. Administrative Accept rental payments and give immediately to the appropriate... 
    Local area
    Immediate start

    Residential One LLC

    Baltimore, MD
    10 days ago
  •  ...Job Description Job Description POSITION SUMMARY: As a Leasing Representative for property management, you will play a crucial role in the success of our property by effectively leasing residential or commercial units. Your primary responsibility will be to attract... 
    Full time
    Work at office

    Hirschfeld Management Inc

    Rosedale, MD
    12 days ago
  • $25 - $31 per hour

    Dolben Company, Inc. seeks an Assistant Property Manager in Baltimore, MD, responsible for managing daily community operations and ensuring resident satisfaction. The ideal candidate will have 1-3 years of experience in property management or related fields, along with ...
    Hourly pay

    Dolben Company, Inc.

    Baltimore, MD
    3 days ago
  • $35.46 - $44.57 per hour

    Carter Machinery Location: Baltimore - Pulaski Hwy. | Rosedale, MD 21237, USA Category: Inside Sales Schedule: Full Time Job Summary Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C., is hiring...
    Hourly pay
    Full time
    Local area
    Shift work

    Carter Machinery

    Rosedale, MD
    2 days ago
  • $35.46 - $44.57 per hour

    Overview Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C., is hiring an Inside Sales Representative for their Rental Division in Baltimore, Maryland . The Rental Inside Sales Representative...
    Hourly pay
    Local area
    Shift work

    American Rental Association (ARA)

    Rosedale, MD
    2 days ago
  • $19.2 per hour

    Are you motivated by customer service and sales? At SIXT, you can truly showcase your strengths. You'll ensure customer satisfaction while advising on and up-selling our fleet of vehicles to meet the customer’s needs and driving the rental experience at the airport branch...
    Hourly pay
    Flexible hours
    Shift work
    Night shift

    Sixt-US

    Baltimore, MD
    2 days ago
  • $100k

    divh2Rental Sales Representative/h2pCarter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C. is hiring a Rental Sales Representative in Baltimore, Maryland. With our ongoing growth, were continuously...
    Base plus commission
    Relocation package
    Shift work
    Night shift
    Weekend work

    Carter Machinery Company

    Rosedale, MD
    21 hours ago
  • $70k - $75k

    Fundraising Manager, Walk to End Alzheimer's Position Summary: As the Manager of Walk to End Alzheimer's, you join an exclusive team of leaders responsible for the implementation of Walk to End Alzheimer's®, the world's largest fundraiser for Alzheimer's care, support...
    Full time
    Work at office
    Night shift
    Weekend work
    Afternoon shift

    Alzheimer's Association

    Towson, MD
    4 days ago
  • $2,500 per week

    A trucking company in Baltimore is seeking Lease Operators to join their team. The program offers flexible hometime, a no credit check lease option, and potential earnings of over $2500 weekly. With only 12 months of CDL experience required, drivers can pay off their truck... 
    Flexible hours

    Paradym Trucking

    Baltimore, MD
    3 days ago
  • Position Title: Community Engagement and Development Employment Type: Full-Time | (40 hours per week) Health, dental and vision insurance Retirement plan with employer match Paid holidays and paid time off Professional development and training opportunities The purpose ...
    Full time
    Local area
    Weekend work
    Afternoon shift

    Islamicleadership

    Baltimore, MD
    1 day ago
  • $124k - $335k

    Industry/Sector Asset and Wealth Management Specialism Industry Tax Practice Management Level Senior Manager Job Description & Summary A career in our Financial Services Tax practice, within Corporate Tax services, will provide you with the opportunity to...
    H1b
    Local area
    Overseas

    PwC

    Baltimore, MD
    4 days ago
  • $21 - $23 per hour

     ...Leasing Consultant All Locations - Cockeysville, MD 21030 Overview Salary Range $21.00 - $23.00 Hourly Level Experienced Position Type Full Time Job Shift Day Education Level High School Travel Percentage Up to 50% Category Sales Description Join A Winning... 
    Hourly pay
    Full time
    Work at office
    Shift work

    Atlantic Realty Group

    Cockeysville, MD
    21 hours ago
  • $1,000 per month

    DIRECTOR - DEVELOPMENT (MAJOR GIFT/FUNDRAISING) Department DEVELOPMENT Schedule - Shift - Hours Full-time - Day shift - 8:00am-4:30pm The Director of Development is overall responsible for initiating, coordinating, and managing major gift and event fundraising activities...
    Full time
    Shift work
    Day shift

    Lifebridge Health, Inc.

    Baltimore, MD
    2 days ago
  • This is a 100% remote position with travel throughout the sales territory identified. The candidate for this position must reside within the territory. Franchise Sales Director Territory: AZ, NM, NV, UT, ID, OR, WA Who you are: Sales Consultant: Ownership ...
    Live in
    Remote work
    Relocation

    Anywhere Real Estate

    Baltimore, MD
    1 day ago
  • $40 - $50 per hour

     ...unlock override commissions as your market expands. Experienced managers average $40-$50 per hour once trained! Equipment Options : Lease high-quality gear from us if needed—no big upfront costs. Growth Path : Go from freelancer to market leader with uncapped income potential... 
    Hourly pay
    Contract work
    Freelance

    V6D.com

    Baltimore, MD
    21 hours ago
  • Director Of Strategic Partnerships & Fundraising Events Catholic Charities of Baltimore is seeking a Director of Strategic Partnerships who will provide leadership and strategic direction for Catholic Charities' premier fundraising and engagement events, which raise...
    Contract work
    Work at office
    Monday to Friday
    Afternoon shift

    Catholic Charities of Baltimore

    Baltimore, MD
    2 days ago
  •  ...Job Description Job Description Purpose of Position: Under supervision of the Asset Manager, the leasing consultant provides administrative support to include answering calls, entering work request, answering general questions, and ensuring the property maintains... 
    Immediate start

    Housing Commission of Anne Arundel County

    Glen Burnie, MD
    9 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Lease Administrator. Be the first to apply!