Lease Administrator

MCB Real Estate (“MCB”) is a privately held, fully integrated national real estate development and investment company based in Baltimore, MD. As a vertically integrated company with internal development, construction, and commercial property management divisions, MCB is involved in all facets of the real estate investment cycle. MCB manages approximately $3bn of real estate assets on behalf of its primarily institutional investment base. MCB believes in merit-based employment decisions that provide equal access to all employees and applicants, including ensuring that this access prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Additionally, we are committed to fostering, cultivating, and preserving a workplace culture that respects each individual employee’s contribution to our workplace. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. This employment practice of ensuring equal access applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, layoff, termination, recall, transfer, leaves of absence, compensation and training.

JOB SUMMARY

The Lease Administrator is responsible for abstracting and interpreting commercial lease documents (leases, amendments, subleases), billings, collections and tenant lease compliance matters.

JOB ESSENTIAL RESPONSIBILITIES

– the following is not an all-inclusive list of the job responsibilities. MCB may change or revise duties and responsibilities or add other job-related duties or responsibilities at any time as the position evolves or to support business needs. Abstracting & Lease Data Management Set-up new tenants and update tenant information, status and dates Record tenant lease data into MRI software platform. Tracking and maintaining critical dates, including timely issuance of all notice requirements, from pre-opening through opening and eventual termination. Provide analysis of lease terms (co-tenancy clauses, termination rights, assignments and subleases, landlord and tenant responsibilities, etc.) Create and distribute critical date ticklers monthly for tracking dates of lease expirations, option notices and rent increases, to ensure compliance with the terms of the leases Set up recovery pools Ongoing maintenance of database of lease information and abstracts upon the occurrence of amendments, new locations, expirations, etc. Financial reporting and communications Rent variance analysis and rent payment processing to ensure accuracy. Respond to questions from internal staff and tenants regarding procedures, lease interpretation, billing calculations, and lease compliance issues. Work with partners/external clients including maintaining lease summaries, recurring payments spreadsheets and pending items reports, and maintaining property lease files according to established standards. Create and maintain positive client/tenant relationships. Prepare written correspondence to tenants and clients. Respond to lease related questions. Provide regular and frequent status reports to all parties. Coordinate with the Property Managers for the timely submission of tenant surrender forms and other lease updates prior to running the monthly rent roll. Prepare and review monthly rent roll reports for accuracy. Review rental statements and invoices for accuracy, as well as for extra service charges which require verification against the lease. Lease Compliance Ensure tenant compliance with the terms of their leases, including issuing notices to tenants. Track important lease transaction dates to ensure timely completion. Issue appropriate notices to tenants per the terms of the lease. Maintain a master property schedule with critical lease clauses. Billing and Collections Billing/collections of tenant rents. Billing adjustments as needed and/or as requested by accountant, PM, or AM. Issue accurate and timely billings to Tenants. Resolution of rent and other landlord/tenant issues. Preparation and review of annual landlord reconciliation statements for operating expenses and real estate tax calculations to ensure accuracy and lease compliance (calculate actual recovery expenses for each tenant, and review caps, base years, and non-standard exclusions). Issue collection letters, make collection calls, coordinate with Manager for collection escalation needs. Handle landlord communication where charges need to be challenged. Review, as well as prepare Consumer Price Index adjustments as provided for in commercial leases. Ensure that the Percentage Rent or Gross Sales provisions of the leases are adhered to. Maintain the integrity of lease data file systems. Set up new property records after purchase. Complete Estoppel and SNDA forms and track execution process.

KNOWLEDGE, EXPERIENCE, SKILLS/ABILITIES

Associates Degree or higher degree with related business focus from accredited institution preferred Minimum three (3) years of real estate property lease administration experience required, preferably commercial real estate Proficient with PC-based computers and Microsoft Office suite, including Word, Excel and PowerPoint; Outlook Proficient with real estate/property management software programs/platforms such as MRI required Excellent oral and written communication skills, effective communication skills and ability to interact easily with others at all levels of the organization and the public Excellent math, reading and proofreading skills Strong multi-tasking skills; attentive to detail and ability to prioritize work and meet deadlines Must be able to set and meet independent deadlines while working closely with senior management. Maintain highest standard of business ethics and trustworthiness

PHYSICAL REQUIRMENTS

This position is primarily performed in an office setting with extended periods of sitting and computer/keyboard use; reading documents; spreadsheet calculations; phone and other electronic equipment. Typing dexterity needed; minimal lifting ( All job offers with MCB are contingent upon receipt of satisfactory background check reports as allowed by applicable federal and state law based upon required job duties. Background checks may include consumer reports including, but not limited to, federal and state criminal, identity, credit, and driving record. This role is a Hybrid role. MCB Real Estate is an EEO Employer - M/F/Disability/Protected Veteran Status #J-18808-Ljbffr MCB Real Estate LLC