HR Onboarding Coordinator

Job Description

Job Description

Full-Time / Non-Exempt / Pay Based on Experience

Reporting to the VP of People & Culture, the HR Onboarding Coordinator manages the onboarding process for new team members while supporting the day-to-day administrative operations of the Team Services department. This role is responsible for ensuring a seamless onboarding experience by coordinating pre-employment requirements, maintaining accurate personnel records, and supporting compliance with personnel file requirements.

This is an excellent opportunity for an early-career HR professional or recent graduate looking to build a career in Human Resources.

We're looking for someone who is highly organized, detail-oriented, enjoys working with people, and can manage multiple priorities while delivering an exceptional onboarding experience

What You'll Do

• Coordinate the onboarding process from offer acceptance through the team member's first day.
• Manage pre-employment requirements, including background checks, references, licensure verification, and required documentation.
• Process new hire paperwork and maintain accurate personnel records within the HRIS.
• Maintain electronic personnel files and ensure documentation is complete and compliant with company policies and applicable state and federal regulations.
• Coordinate onboarding communications and partner with Talent Acquisition and hiring managers, to ensure a smooth transition for new team members.
• Audit onboarding documentation to ensure accuracy, completeness, and compliance.
• Maintain strict confidentiality while handling sensitive team member information.
• Support Team Services projects, and other HR initiatives as assigned.

Qualifications

Required

• High school diploma or GED required; Associate's degree preferred.
• Previous experience in an office, administrative, customer service, recruiting, or HR environment or a recent college graduate with demonstrated organizational and administrative skills.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational, time management, and multitasking skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office and the ability to quickly learn HR systems and new technology.
• Ability to maintain confidential information and exercise sound judgment.
• Positive, customer-focused attitude with strong follow-through.

Preferred

• Experience with onboarding, or HR administration.
• Experience working within an HRIS or maintaining electronic personnel records.
• Experience in healthcare, senior living, or another regulated environment.

Benefits (dependent upon eligibility)

• Excellent Health, Dental and Vision plans
• Group Life Insurance
• Pet Insurance
• Employee Assistant Program
• Loyalty Bonuses
• Generous PTO
• 403(b) Retirement Plan
• Referral Bonus

Shift

• Monday - Friday 8:00 am-4:30 pm
• Full-Time, Non-Exempt
• Occasional evenings and weekends as needed

Menno Haven is an Equal Opportunity Employer. Menno Haven provides equal employment opportunities to all team members and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, disability status, pregnancy, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.