Meeting Coordinator

Our client, a leading mission-driven non-profit, is seeking a detail-oriented Meetings Coordinator to support their team during a high-volume season. This role is ideal for a customer-focused professional who excels in member engagement, logistics coordination, and database management. This will be a temporary-to-permanent, full-time, on-site opportunity located in DC. If this sounds like a fit for you, please apply here.  

salary: $23 - $26 per hour
shift: First
work hours: 9 AM - 5 PM
education: Bachelors

Responsibilities

Materials and Communications Coordination

• Draft and proofread email communications for conference attendees.
• Develop event participant directories, badges, and other registration materials for meetings.
• Collect and assemble materials for participant folders and electronic distribution.  
• Provide vendor and sponsorship reports.
• Organize and coordinate materials for professional printing.
• Track deadlines and ensure timely follow-up on key initiatives.

Speaker Liaison

• Maintain ongoing communication with event speakers and presenters, coordinating logistical details, letters, travel arrangements, and collecting presentations.
• Update conference speaker tracking documents.
• Provide calendar invitations to event speakers.

Meetings Administration and Technology

• Keep event timelines current and accurate.
• Manage meetings email folder.
• Maintain and update registration sites and web pages related to meetings.
• Design, develop, and update conference mobile apps.
• Provide support for event registration website.
• Post meeting content to the company website.
• Create and track special event invitations.

Conference and Events Support

• Provide support for events such as conferences and workshops.
• Onsite support for hosted conferences.
• Address member inquiries and resolve concerns in a timely manner.
• Other tasks as assigned.

Skills

• MS Office
• Aventri
• MemberSuite
• Informz
• Written Communication
• Oral Communication
• Event Coordination
• Meeting Coordination

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.