Accounting Specialist

Job Overview: The Accounting Specialist is responsible for performing a full range of Accounts Payable (A/P), Accounts Receivable (A/R), and general accounting duties to support the controller and financial operations of an asphalt products company. This role ensures accurate processing of transactions, timely customer billing, vendor management, and reliable financial reporting. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, production-focused environment. Responsibilities and Duties • Follow and adhere to the Business Ethics and Code of Conduct of Reliable Asphalt Products, Inc. • Adherence to corporate mission statement and core values. • Adhere to safety standards, company policies, and procedures • Process vendor invoices, verify accuracy, coding and approvals • Reconcile vendor statements and resolve discrepancies promptly • Maintain W-9 forms, support 1099 processing, and ensure compliance with company policies • Monitor payment schedules and prepare weekly check runs or electronic payments • Communicate with suppliers regarding billing inquiries or account status. • Assist with general accounting tasks such as reconciliations, reporting, and month end close support • Support cost accounting and job costing processes relevant to asphalt production. • Oversee vehicle registrations, insurance renewals and related documentation • Maintain accurate records for audits and regulatory requirements • Maintain organized digital and physical records for audits and compliance. • Communicate progress, challenges, and recommendations to supervisor and team members as necessary. • Will order office supplies or request from office employees as needed. Will monitor supply cabinet to keep supplies stocked at minimum levels. • Must be approachable, respectful and customer service oriented towards team members and all visitors to RAP-Serves as an company representative to all employees and outside contacts. • Assist other departments as needed • Attend weekly scheduled departmental L10 meetings as directed by supervisor. Other duties and responsibilities as assigned. Skills and Qualifications: • Proficiency in accounting software and Microsoft Office Suite • Strong knowledge of accounts payable and basic accounting principles • Very strong communication and problem-solving skills. • Ability to adapt to changing priorities and handle multiple tasks • strong organizational and time management skills • excellent written and verbal communication skills • attention to detail and problem-solving skills • Ability to work independently and as part of a team Works scheduled work week of 40 hours Monday through Friday Good attendance a must with proper use of available PTO (paid time off) Required Education and experience: Associate or bachelor’s degree in accounting, finance, business administration or a related field preferred; Equivalent work experience in accounting and administrative support may be substituted for 2 -3 years of proven experience in an administrative or management support role 2-3 years of experience in an accounting department role like Accounts Payables/Receivables Experience completing journal entries, recons, analysis and other accounting tasks Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience using Computer ease business software a plus Environment: • Office environment – working on computer 90-95% of time • Front entrance shared workspace – must be able to adapt to sharing area, greeting employees and visitors; always maintaining a professional welcoming atmosphere required. Employment Type: Full Time Salary: $41,307 - $61,751 Annual Bonus/Commission: No