Office Accounting Assistant

Join a dynamic and supportive team as an Office Accounting Assistant, where you will play a key role in ensuring smooth daily operations and excellent customer service. This onsite position offers the opportunity to work in a collaborative environment, supporting both administrative and accounting functions. The ideal candidate is organized, proactive, and able to adapt to shifting priorities while maintaining a positive and solution-focused attitude. If you enjoy a varied role that combines customer interaction, bookkeeping, and process improvement, this is a great opportunity to grow your skills and contribute to the success of the business.

 

Responsibilities

• Serve as the first point of contact for customer inquiries by phone and email, providing professional and friendly service.
• Manage accounts receivable and payable, including invoicing, payment processing, and basic bookkeeping using Sage Accounting software.
• Support compliance with permits, insurance, and regulatory requirements by maintaining accurate records and assisting with documentation.
• Maintain up-to-date customer and job records to ensure accuracy and accessibility.
• Identify and suggest opportunities to automate workflows and improve office processes for greater efficiency.
• Assist the coordinator in communicating with drivers and operations staff to ensure schedules are met and customer expectations are fulfilled.
• Perform additional administrative duties as needed to support overall business operations.

Qualifications

• Strong organizational skills and attention to detail.
• Proactive mindset with the ability to adapt to changing priorities.
• Excellent communication and interpersonal skills.
• Experience with basic bookkeeping and familiarity with Sage Accounting or similar software is preferred.
• Ability to remain calm and solution-focused in a fast-paced environment.
• Comfortable working onsite as part of a collaborative team.