Billing & Collections Specialist

Billing & Collections Specialist (Construction)Join a growing construction company with a reputation built over decades. A well-established and highly respected commercial construction manufacturer is seeking a Billing & Collections Specialist to join its accounting team in Capitol Heights, MD. For nearly 50 years, this organization has partnered with leading general contractors, architects, and developers to deliver complex, high-end commercial interior projects throughout the Mid-Atlantic region. The company is known for its craftsmanship, investment in technology, and commitment to delivering projects on time and at the highest level of quality. The organization has recently expanded into a state-of-the-art 70,000-square-foot manufacturing facility and continues to experience significant growth.This is an excellent opportunity for someone with construction accounts receivable, AIA billing, and collections experience who wants to play a critical role in cash flow management while working closely with project managers and leadership.What You'll Be DoingAs the Billing & Collections Specialist, you will own the billing and collection process for commercial construction projects from start to finish.Accounts Receivable & BillingPrepare and submit monthly AIA pay applications and progress billingsProcess billing through client portals such as Procore, Textura, and related systemsTrack contract values, change orders, retainage, and stored materialsMonitor customer payments and properly apply cash receiptsReconcile AR activity and assist with month-end close processesCoordinate billing adjustments and resolve discrepancies with project teamsCollections & Cash Flow ManagementFollow up on outstanding receivables and proactively drive collections effortsMaintain communication with customers and general contractors regarding payment statusInvestigate and resolve billing disputesEscalate collection concerns and recommend solutions to improve cash flowProvide AR aging analysis and collection updates to leadershipConstruction AdministrationProcess and manage lien waivers and supporting documentationSupport compliance requirements including certificates of insurance and contract documentationReview construction contracts for billing terms and retainage requirementsAssist with job cost reporting and project financial trackingMaintain organized project billing and collection recordsWhat We're Looking ForExperience in construction accounts receivable, billing, and collectionsHands-on experience with AIA billing and progress drawsUnderstanding of retainage, lien waivers, and construction contract requirementsExperience with construction software such as Sage, Foundations, StarBuilder, Procore, Textura, or similar platformsAdvanced Excel skills and strong proficiency with Microsoft OfficeStrong organizational skills and exceptional attention to detailAbility to manage multiple priorities in a fast-paced environmentExcellent written and verbal communication skillsCurrent Notary Public certification or willingness to obtainWhy This Opportunity Stands OutJoin a company with a long-standing reputation for excellence and craftsmanship in the commercial construction industry.Be part of a growing organization that has invested heavily in advanced technology, automation, and operational systems to support continued expansion.Work alongside an experienced team of project managers, engineers, and construction professionals with decades of industry expertise.Exposure to large-scale commercial projects across office, education, healthcare, multifamily, hospitality, and institutional markets.Competitive benefits package including medical, dental, 401(k), paid time off, and bonus opportunity.Strong leadership team that values professional development and internal growth.This role is ideal for a detail-oriented construction accounting professional who understands the importance of accurate billing, proactive collections, and maintaining strong relationships with customers, project managers, and general contractors. You'll have the opportunity to make a direct impact on the financial success of projects while building your career with a growing and highly respected organization.If you're a Construction Billing Specialist, AIA Billing Coordinator, Construction AR Specialist, or Collections Professional looking for a stable company with long-term growth potential, we'd love to hear from you.