Human Resources Associate I - Dentistry Human Resources, College of Dentistry

HR Associate I

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

The HR Associate I supports designated departments and employees to promote their success and help meet the operational needs of the College of Dentistry.

Duties & Responsibilities:

• Manages civil service staffing activities from initial recruitment through selection, hiring, and conducts new hire orientations of all employee groups. Review faculty and academic searches, may assist with academic and faculty searches in absence of a departmental business manager.
• Conducts compensation studies to ensure rates of pay are equitable and competitive and consults with the HR Director on a recommendation.
• Works with hiring managers to ensure positions are budgeted; assists in the development of job descriptions; reviews, and edits job advertisements; posts internal and external job postings; and implements College recruitment strategies utilizing the latest recruitment tools available.
• Works with assigned departmental business managers and advises them on University and College policies and procedures, ensures that all employment actions are processed within required timelines.
• Reviews and processes human resource transaction (i.e. HRFE transactions, reclassifications, overcompensations, job descriptions, etc.) by required deadlines, reviews for compliance, ensures appropriate policy and guidelines have been applied and followed.
• Supports the Dentistry Human Resources Director and team member to ensure all HR transactions, employment actions are completed on time and correctly.
• Ensures compliance with university, state, and federal laws and regulations regarding personnel practices.
• Implements the established short term and long-term goals to achieve the College and the Dentistry HR Department's vision and mission.
• Serves as a liaison between Campus offices and College of Dentistry employees and guides employees to available Campus resources for their career/life events to ensure their success in order to meet operational goals.
• Designs and creates user friendly reports and data files for analysis using a variety of reporting tools such as Business Objects, EDDIE, and Decision Support to supply information regarding college faculty and staff, leaves temporary services, academic searches, and human resources performance metrics.
• Reviews and approves payroll, completes payroll adjustments, overpayment requests and processes separation payouts by required timelines.
• Monitors and tracks attendance trends and takes appropriate action to address the organizational and operational needs of the College.
• Works with the College's Labor & Employee Specialist to gather information for disciplinary cases.
• Collaborates with the Dentistry Leave Coordinator to track leaves and transactions.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
2. Two (2) years (24 months) of work experience performing professional-level human resources duties.

Preferred Qualifications:

• PHR certification and 5 year's experience is highly desired.
• Strong communication skills, specifically in providing feedback, observations and conclusions to influence and achieve positive outcomes.
• Ability to communicate effectively through verbal and written means with individuals and groups and to audiences at all levels of the organization.
• Demonstrated ability to utilize technology to optimize program implementation and management: Microsoft Office (Word, Excel, PowerPoint), knowledge of Human Resources systems.
• Working knowledge of applicant tracking systems, internet technology tools, networks, etc. for sourcing talent.
• Ability to recommend and implement effective recruitment strategies.
• Knowledge of Federal and State laws and regulations related to Equal Employment Opportunity.
• Demonstrated ability to problem-solve.
• Excellent project management, organization and time management skills.
• Demonstrated understanding of compensation and training as related to talent acquisition.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.