Corporate Legal Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Corporate Legal Assistant with strong administrative, organizational, and technical skills to support multiple attorneys in a fast-paced corporate practice for its client's Miami office.

Key Responsibilities:

• Provide high-level administrative and legal support to corporate attorneys.
• Prepare, edit, and format legal documents, agreements, and correspondence with a high degree of accuracy and attention to detail.
• Maintain and organize electronic and paper files using a document management system.
• Create and manage documents in Microsoft Word and Adobe Acrobat; track versions and redlines efficiently.
• Manage busy attorney calendars, coordinate meetings, and schedule Zoom and conference calls and appointments.
• Maintain attorney contacts, track deadlines, and assist with matter management.
• Ensure accuracy and consistency in document formatting, version control, and finalization.
• Perform general administrative tasks such as processing new client/matter reports, preparing engagement letters, travel arrangements, expense reports, time entry, and file maintenance.

Qualifications:

• 3–5+ years of legal assistant experience (corporate law experience strongly preferred).
• Advanced proficiency in Microsoft Word and experience with Adobe Acrobat.
• Familiarity with document management systems (e.g., iManage, NetDocuments, or similar).
• Excellent organization skills and keen attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional demeanor and strong work ethic.
• Ability to work independently and as part of a team.