Event Coordinator | Full-Time | Miami Beach Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Event Coordinator for the Miami Beach Convention Center & City Center Campus (Pride Park, Collins Canal Park, Rum Room, and Venu) is responsible for overseeing administrative functions for the Events Services Department. The Event Coordinator is mainly to provide administrative support for the Event Management, Event Operations, & Technical Operations. This position is responsible for overseeing small events up to 500 attendees and act as the primary contact in coordinating City of Miami Beach sponsored events, and campus event needs with venue staff, to ensure pre-planning, show days, and move-out are executed.

This role pays an hourly rate of $23.00-$25.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until August 8, 2025.

About the Venue

The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings.

A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC's immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

Responsibilities

• Perform various administrative functions such as preparation of Event Services Database to include Event Management, Event Operations and Technical operations documentation.
• Organization of Event Files, Momentus Event Database, Purchase Orders, Maintaining Standard Operating Procedures; prepare and distribute Weekly Production Reports; attend weekly Event Services Department Meetings; maintain Department folders with all historical and current information.
• Serve as the Event Coordinator for internal special events and City of Miami Beach sponsored events.
• Consult with clients to determine objectives and requirements for 500-attendee or less events.
• Meet with clients, partners, and vendors to plan scope and format of events, to establish event procedures and progress.
• Plan and develop event resumes, pre-con agendas, post-event reports for services according to client requirements.
• Create event resume detailing specifics of events logistics and distribute to all appropriate departments also notifying Senior Staff when events will affect them directly.
• Maintain comprehensive database of client information and all active vendors.
• Coordinates services for events, such as set-up, catering, audio visual, telecommunications, union labor, signage, transportation, event security, etc.
• Other duties and responsibilities as assigned.
• This position does not have any direct reports.
• Carries out supervisory responsibilities in accordance with OVG's policies and applicable laws.

Qualifications

Education and Experience:

• High School Diploma or equivalent; some college work in business or hospitality preferred.
• Two to three years of experience with events coordination or events support.
• Working knowledge of the principles of venue management, services and equipment for a similar facility.

Skills and Abilities:

• Exceptionally detail oriented; able to prioritize work; handle multiple projects at a given time with follow through to completion.
• Excellent written, verbal, and organizational skills; communicates well within department and other departments as needed.
• Ability to occasionally work nights, weekends and holidays as needed based on the Event Services Department.
• Main liaison within the Event Services Department to maintain Momentus database.
• Bi-lingual English/Spanish highly preferred.

Computer and Technology Skills:

• Demonstrated proficiency with Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook), Adobe and be familiar with a variety of office equipment.
• Knowledge of Momentus preferred.

Certificates, Licenses and Registrations:

• No certifications are required.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people , improves our service , and raises our excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.