Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a non-profit organization in St Petersburg, Florida on a Contract basis. This position supports day-to-day payment operations in a fast-moving environment, with a focus on accuracy, timeliness, and strong financial controls. The person in this role will help ensure invoices, vendor disbursements, and reconciliations are handled efficiently while maintaining reliable records and meeting established deadlines.

Responsibilities:
• Review and process a high volume of invoices with careful attention to accuracy, approvals, and proper account coding.
• Prepare vendor payments through ACH, checks, and other approved methods in accordance with payment schedules and internal controls.
• Coordinate monthly check runs and confirm that all supporting documentation is complete before release of funds.
• Reconcile corporate or departmental credit card activity and resolve discrepancies in a timely manner.
• Maintain organized accounts payable records to support audit readiness and accurate financial reporting.
• Communicate with vendors and internal teams to answer payment questions, research issues, and resolve exceptions.
• Monitor due dates and prioritize transactions to ensure all obligations are paid within required timeframes.• Prior experience in accounts payable, including invoice processing in a high-volume setting.
• Working knowledge of account coding and invoice review procedures.
• Experience handling ACH payments, check runs, and vendor disbursements.
• Strong attention to detail with the ability to maintain accurate financial records.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with credit card reconciliation and resolving payment discrepancies.
• Strong communication and organizational skills in a detail-focused workplace.