Administrative Specialist II

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32). Position Information Position Title Position Title Administrative Specialist II Requisition Number Requisition Number S02461P Position Category Position Category Staff Campus Location Campus Location Weber State University - Ogden, UT Hours per week Hours per week 40 Months per year Months per year 12 Pay Grade Pay Grade N24 FLSA FLSA Non-Exempt Job Summary/Basic Function The Administrative Specialist serves as a primary point of contact and advocate for students within the School of Radiologic Sciences. This student-centered role is responsible for providing comprehensive support to current and prospective students, ensuring a positive and seamless academic experience from inquiry through program completion. The specialist will work closely with students to assist with program navigation, academic planning, scheduling, and general problem-solving, while also supporting the day-to-day operations of the School. In addition to directly supporting students, this position will also perform a range of administrative and faculty support functions. These include, but are not limited to, coordinating program communications, maintaining student records, assisting with academic scheduling, managing student events and orientations, and providing fiscal and logistical support such as budget tracking, travel planning, and data collection. A key focus of this role is to ensure that all processes and interactions are student-friendly and designed to promote student success and satisfaction. This position also requires maintaining an updated list of department resources, student advisement, preparations for graduation, and helping students with Independent Study contracts. Required Qualifications High School diploma or equivalent. 2 years full-time, related experience. PC experience including database, word processing, and spreadsheets. Preferred Qualifications Preferred: Education: Associate’s degree in education, healthcare, business administration, or a related field. Experience: Minimum of 2 years of experience in student services, academic advising, administrative support, or a related role in higher education. Experience working directly with students in a support or advisory capacity. Skills and Abilities: Strong interpersonal and communication skills with the ability to build positive relationships with students, faculty, and staff. Demonstrated ability to provide high-quality, student-centered service in a fast-paced environment. Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) and comfortable learning new systems (e.g., student information systems, scheduling software) and utilizing social media. Ability to manage multiple priorities, deadlines, and tasks, such as recruitment and event planning, with attention to detail and accuracy. Strong problem-solving and organizational skills. Experience with or ability to learn budget tracking, travel planning, and academic record-keeping. Familiarity with FERPA guidelines and confidentiality protocols related to student records. A successful candidate will be willing Background Check? Yes Benefits Summary WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave. Job Open Date Job Open Date 08/31/2026 Review Date Review Date 09/10/2026 Job Close Date Open Until Filled Yes Notes to Applicant The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package . Criminal background check required as a condition of employment. Physical Activity of this position Extending hand(s) and arm(s) in any direction., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance. Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual Acuity Requirements Including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading. The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). Supplemental Questions Required fields are indicated with an asterisk (*). * How did you hear about this employment opportunity? jobs.weber.edu KSL Chronicle of Higher Education Higher Ed Jobs Agency Referral Personal Referral Internal Job Posting Advertisement/Publication Other web advertisement Other * Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers). (Open Ended Question) Documents Needed to Apply Required Documents Resume Cover Letter List of References with Contact Info Optional Documents #J-18808-Ljbffr Weber State University