Clinical Research Financial Analyst

Department BSD OCR - Research Compliance About the Department The Office of Clinical Research (OCR) supports the missions of the University of Chicago Biological Sciences Division and the University of Chicago Medical Center. OCR comprises an Institutional Review Board Administrative Staff (IRB) and a Research Operations and Conduct group (ROC) and focuses on Human Subject Protection, Training and Education, Regulatory and Contract Oversight, Quality Assurance/Reporting and Auditing, Financial/Billing Compliance, and Institutional Infrastructure. Job Summary The Clinical Research Financial Analyst provides professional support for revenue‑cycle operations related to charging, billing, and collections. The role coordinates billing and compliance activities under the direction of the Associate Director Research Billing Compliance, ensuring adherence to federal, state, and local regulations and institutional policies. Key duties include supporting research billing review, processing payments, preparing documentation, and generating financial reporting. The analyst also leads initiatives to improve billing compliance and training. Responsibilities Perform all research billing activities, including daily charge review, billing issue resolution, reconciliation, and payment of research accounts. Conduct billing quality‑assurance activities such as individual patient billing audits, study audits, device audits, and validation of data within institutional systems (Epic, IRB system, CTMS, etc.). Assist in developing and designing training and resource materials related to research billing and financial management in collaboration with office colleagues. Follow standard operating procedures and policies to ensure compliant research billing as mandated by regulatory agencies (FDA, OHRP, OIG, CMS). Maintain a solid understanding of coding procedures, workflow issues, billing infrastructure, and the performance of Clinical Revenue staff. Generate Epic and CTMS reports for analysis, monitoring, and improvement of research billing metrics and processes. Collaborate effectively with the Clinical Trial Financial Group, Hospital Revenue Cycle team, study teams, research subjects, IRB, and other stakeholders to resolve billing challenges. Ensure institutional research billing compliance with Medicare’s Clinical Trial Policy, federal regulations, and contractual agreements. Maintain familiarity with Medicare’s Clinical Trial Policy (NCD310.1) and related guidance documents. Assist in developing and maintaining policies, SOPs, and SOWs related to the clinical research billing process. Stay current on internal processes, Medicare, national and local regulations, guidelines, policies, and procedures governing research billing. Prioritize chart documentation and uphold department requirements. Ensure accurate posting of professional fees in all processes. Inform department administrators, physicians, and coder/abstractors of regulatory changes. Participate and, when appropriate, lead training sessions, audits, and initiatives that promote compliance and understanding of procedures, policies, and expectations. Perform other related work as needed. Minimum Qualifications Education: College or university degree in a related field. Work Experience: 2‑5 years of experience in a related discipline. Certifications: None specified. Preferred Qualifications Bachelor’s degree in finance, accounting, business administration, or health information management. 2‑4 years of experience with healthcare clinical research billing, preferably in an academic medical setting, clinical research management, or health system operations. Experience with Epic Research Billing functions. Experience with a Clinical Trial Management system (CTMS), preferably OnCore, and additional financial software or ERP systems. Accounting and finance experience strongly preferred. Preferred Competencies Knowledge of Medicare Clinical Trials Policy and other federal, state, and institutional regulations. Expertise in CPT, Modifiers, ICD, and HCPCS coding to support billing and compliance. Strong knowledge of clinical trial contracting, revenue‑recognition principles, and regulatory guidelines (e.g., ICH‑GCP). Excellent attention to detail, analytical skills, and focus on accuracy in financial operations. Excellent written and verbal communication skills and strong investigative and problem‑solving abilities. Proficiency in Microsoft Excel. Strong interpersonal skills for effective collaboration with cross‑functional teams and external partners. Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or any other protected class under the law. For additional information please see the University’s Notice of Nondiscrimination. Job seekers who need a reasonable accommodation to complete the application process should contact the designated office or submit a request via the established form. #J-18808-Ljbffr The University Of Chicago