Documentation Specialist

Role Summary The Documentation Specialist will manage and organize all quality documentation required by Colgate-Palmolive (Greenwood, SC facility). This includes issuance, maintenance, control, and audit of documentation for quality and cGMP compliance, as well as batch record review and gathering documents for product release. Responsibilities Creates and maintains Plant Wide Standard Operating Procedures & associated forms and documents Manages and updates document archives for Quality related documents according to company policy Responsible for the review and maintenance of master batch records and associated documents used to support product releases Performs daily releases of finished product batches to meet Positive Release Time KPI objectives Collaborates with cross functional teams to drive timely releases Coordinates with distribution centers to manage blocked inventory Responsible for the creation and distribution of COAs for exports Provides supporting documentation required for product registration in various countries Conducts training as needed on various Quality topics and supports the maintenance of training documents Participates in Internal and External Audits including Mock Recovery and Recall Exercises Manages signature files and CV documentation for the site Participates in On‑Shelf Quality evaluations Participates in projects to drive Continuous Improvement initiatives Required Qualifications Bachelor's Degree Previous experience in a Quality role Technical writing proficiency Excellent written and oral communication skills Excellent organization skills and attention to detail High level of proficiency with MS Word and Excel Preferred Qualifications Experience with SAP Bachelor’s Degree in Chemistry or Biology Experience in writing Nonconformances, Deviations, and CAPA(s) Experience writing Notes to File Experience as an auditor First‑hand experience participating in regulatory inspections Experience in a manufacturing plant environment Experience working in a cGMP environment Experience reviewing product release documentation and final approval Knowledge of regulatory requirements as outlined by FDA, Health Canada, and other regulatory agencies Compensation and Benefits Salary Range: $70,000.00 – $87,500.00 USD. Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit‑sharing, and long‑term incentives for executive‑level roles. Benefits include a comprehensive medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in a 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays. Paid sick leave is adjusted based on role and location in accordance with local laws. Equal Opportunity Employer Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities. #J-18808-Ljbffr Colgate-Palmolive