Documentation Specialist

Documentation Specialist

Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet. Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world. Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live. A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Role Summary: The Documentation Specialist will manage and organize all Quality Documentation that is required by Colgate-Palmolive (Greenwood, SC facility). This will include issuing, maintaining, controlling, and auditing documentation that is required for Quality and cGMP compliance. Batch Record Review and gathering documents required for product release is also a major role.

Responsibilities:

• Creates and maintains Plant Wide Standard Operating Procedures & associated forms and documents
• Manages and updates document archives for Quality related documents according to company policy
• Responsible for the review and maintenance of master batch records and associated documents used to support product releases
• Performs daily releases of finish product batches to meet Positive Release Time KPI objectives
• Collaborates with cross functional teams to drive timely releases
• Coordinates with distribution centers to manage blocked inventory
• Responsible for the creation and distribution of COAs for exports
• Provides supporting documentation required for product registration in various countries
• Conducts training as needed on various Quality topics and supports the maintenance of training documents
• Participates in Internal and External Audits including Mock Recovery and Recall Exercises
• Manages signature files and CV documentation for the site
• Participates in On-Shelf Quality evaluations
• Participates in projects to drive Continuous Improvement initiatives

Required Qualifications:

• Bachelor's Degree
• Previous experience in a Quality role
• Technical writing proficiency
• Excellent written and oral communication skills
• Excellent organization skills and attention to detail
• High level of proficiency with MS Word and Excel

Preferred Qualifications:

• Experience with SAP
• Bachelor's Degree in Chemistry or Biology
• Experience in writing Nonconformances, Deviations, and CAPA(s)
• Experience writing Notes to File
• Experience as an auditor
• First-hand experience participating in regulatory inspections
• Experience in a manufacturing plant environment
• Experience working in a cGMP environment
• Experience reviewing product release documentation and final approval
• Knowledge of regulatory requirements as outlined by FDA, Health Canada, and other regulatory agencies

Compensation and Benefits Salary Range $70,000.00 - $87,500.00 USD Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles. Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.

Our Commitment to Inclusion Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business. Equal Opportunity Employer Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.