Administrative Assistant

Construction Administrative Assistant

This part-time Construction Administrative Assistant role offers 1820 hours per week supporting front office operations, administrative tasks, and design production within a construction and sign-related environment. You will help keep office processes organized, assist with blueprints and work orders, and use software tools such as QuickBooks and design programs to support both administrative and production activities.

Responsibilities

• Provide front office and administrative support, ensuring smooth daily operations and professional client interactions.
• Answer and route incoming phone calls, take clear and accurate client messages, and follow up promptly on inquiries.
• Utilize QuickBooks to send client invoices, prepare purchase orders, and maintain accurate records of transactions.
• Organize, file, and maintain documentation and office records so information is easy to access and up to date.
• Assist with blueprints and design production tasks, supporting the preparation and modification of prints for sign installations.
• Help schedule upcoming sign installations and confirm dates of service for work orders, coordinating with internal teams and clients.
• Work closely with sales associates to support their administrative needs, including documentation, scheduling, and order follow-up.
• Transition between desk-based tasks such as answering phones and production-related tasks such as modifying prints as needed.
• Maintain an organized front office environment and contribute to efficient office operations and customer service.

Essential Skills

• Hands-on proficiency with QuickBooks for invoicing and purchase order preparation.
• Friendly and professional phone presence with strong customer service skills.
• Ability to manage front office tasks, including answering calls, routing messages, and following up with clients.
• Strong organizational skills for filing, maintaining documentation, and keeping office operations running smoothly.
• Comfort with assisting on blueprints and design-related tasks in a production environment.
• Adaptability to transition between administrative desk work and production tasks such as modifying prints.
• Clear verbal and written communication skills for interacting with clients, sales associates, and internal staff.

Additional Skills & Qualifications

• Hands-on proficiency with CorelDRAW is highly preferred for design and print modification work.
• Experience using Adobe design software is a plus for supporting design and production activities.
• Familiarity or interest in sign fabrication, manufacturing, construction, or printing is a major advantage.
• Ability to collaborate effectively with sales associates and production staff.
• Comfort working in an environment that blends office administration with light production support.

Why Work Here?

Join a small, collaborative environment where your work directly supports visible, tangible projects and installations. You will enjoy a varied workday that combines office administration with creative, production-related tasks, offering opportunities to learn more about construction, sign fabrication, and printing. The part-time schedule supports worklife balance while allowing you to build valuable skills in customer service, office operations, and design software.

Work Environment

This role is part-time at approximately 1820 hours per week in a front office and light production setting within a construction and sign-related environment. You will work in an office that handles phone calls, client inquiries, and documentation while also supporting production tasks such as modifying prints and assisting with blueprints. The position involves frequent use of QuickBooks and design tools such as CorelDRAW and Adobe software. The environment blends administrative responsibilities with hands-on support for sign installations and related projects, requiring comfort moving between desk work and production areas.

Job Type & Location

This is a Contract position based out of Willoughby, OH.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)