Legal Practice Assistant / Office Coordinator

Legal Practice Assistant / Office Coordinator# Legal Practice Assistant / Office CoordinatorGreensboro, NC 27408## OverviewPosition TypeFull TimeEducation Level2 Year Degree## DescriptionOffice Coordinator / Legal Practice Assistant (Litigation and Corporate)Greensboro**Office Coordinator – Summary**Responsible for managing daily administrative tasks and ensure the smooth operations of the officeEssential Job Functions* Confidential interactions with staff, leadership, external guests, and human resources to resolve staff concerns and conflicts* Provide support to paralegals and legal practice assistants for maximum workflow success* Supervise receptionist, courier, and document specialist positions for prioritizing daily logistics, requests, deadlines, office supplies, and meeting setups* Process I-9 verification, provide training regarding work applications, security access, business cards, and equipment setup for new hires* Coordinate office library publications and invoicing* Point of contact for vendors and building management for work orders and office repairs* Coordinate office events, firm-wide meetings, health screenings, and office celebrations* Monitor office expenditures and reimbursement of same* Coordinate personal time off for staff in accordance with firm policies and ongoing administrative support* Participate in interviews for staffing candidates* Payment of dues for NC Bar Association, NC State Bar, 24th Judicial District/Greensboro Bar Association, and specialization fees* Disciplinary actions regarding staff**Legal Practice Assistant - Summary**Responsible for providing legal secretarial and administrative support for the Construction and Corporate Practice GroupsEssential Job Functions* Prepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers* Provide trial support* Formatting briefs, pleadings and other legal documents* Keeping track of attorney time records and billing* Filing legal documents for State and Federal courts (e-filing skills are required)* Transcribing dictation* Corresponding with clients* Maintaining calendars* Open new files and client matters* Request conflict of interest checks* Maintain all client and general files* Maintain client contact when appropriate* Work closely with other administrative support staff (conflicts, records, office services, etc.)* Receive clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship* Proofread documents* Provide administrative coverage for attorneys firm-wide through the workflow pod to include processing expense reports, travel arrangements, e-filingNecessary Knowledge, Skills and Abilities* Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization* Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up and adapt to quickly meet changing deadlines and priorities* Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook* Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision* Retain a high level of flexibility and resourceful problem solving* Exceptional verbal and written communication skills* Ability to handle sensitive information with the highest degree of integrity and confidentiality* Maintain a professional work environment, adhering to firm policies and proceduresEducational and Experience Requirements* Prior litigation experience required* Associate’s/Bachelor’s degree preferred* Paralegal Certificate preferredWork Environment and Physical Demands * In office position* Ability to work extended hours when necessary* Normal office environment; no unusual physical demands #J-18808-Ljbffr Maynard Nexsen PC