Administrative Assistant

Answer and direct phone calls, Organize and schedule meetings and appointments, Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports Develop and maintain a filing system, Order office supplies, Book travel arrangements, Submit and reconcile expense reports Provide general support to visitors ,Provide information by answering questions and requests, Research and creates presentations Generate reports, Handle multiple projects, Prepare and monitor invoices Develop administrative staff by providing information, educational opportunities and experiential growth opportunities Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Organize travel arrangements for senior managers Write letters and emails on behalf of other office staff Cover the reception desk when required Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Reply to email, telephone or face to face enquiries Develop and update administrative systems to make them more efficient Receive, sort and distribute the mail Answer telephone calls and pass them on Manage staff appointments Oversee and supervise the work of junior staff Coordinate repairs to office equipment Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues FM Consulting Group Solutions to Grow Your Business Administrative Assistant Greensboro, NC, USA Job Type Full Time About The Role Administrative Assistant Responsibilities: Answer and direct phone calls, Organize and schedule meetings and appointments, Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports Develop and maintain a filing system, Order office supplies, Book travel arrangements, Submit and reconcile expense reports Provide general support to visitors ,Provide information by answering questions and requests, Research and creates presentations Generate reports, Handle multiple projects, Prepare and monitor invoices Develop administrative staff by providing information, educational opportunities and experiential growth opportunities Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Organize travel arrangements for senior managers Write letters and emails on behalf of other office staff Book conference calls, rooms, taxis, couriers, hotels etc. Cover the reception desk when required Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Reply to email, telephone or face to face enquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort and distribute the mail Answer telephone calls and pass them on Manage staff appointments Oversee and supervise the work of junior staff Maintain up-to-date employee holiday records Coordinate repairs to office equipment Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues Requirements Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office At least 7 years of experience in the field or in a related area High school diploma or equivalent; college degree preferred About The Company FM Consulting Group is a Business Management Consulting Firm that helps businesses achieve goals and much, much more. Our business experts partner with businesses to deliver tailor-made practical solutions and help business owners achieve more in their business by improving their overall operation efficiency, while helping them increase profits and customer satisfaction. FM Consulting Group is a consulting company with it's owner with over 20 years of experience of business research and business development experience. We offer the best advice that money can buy at a discounted rate. We are not a law firm, or connected with the internal revenue service. Our company advice is based on years of experience and what has worked for our clients. We are not responsible for the outcome of the advice given, but it has proven effective in the past. We look forward to working with you. #J-18808-Ljbffr FM Consulting Group