Payroll Manager

We are seeking a collaborative, detail-oriented Payroll Manager to lead our payroll team within a growing CPA firm environment. This role is ideal for a hands‑on leader who brings strong technical payroll expertise, a deep understanding of payroll tax compliance, and a passion for delivering exceptional client service.

The Payroll Manager will oversee day‑to‑day payroll operations for multiple clients, ensure compliance with federal, state, and local regulations, and mentor and develop team members. The ideal candidate thrives in a professional services setting, values accountability and teamwork, and contributes positively to firm culture.

Key Responsibilities

Leadership & Team Management

• Lead, mentor, and develop a team of payroll specialists
• Review work for accuracy, timeliness, and compliance
• Provide ongoing training and technical guidance on payroll processing and tax regulations
• Foster a collaborative, client-focused team environment
• Assist with workflow management, capacity planning, and process improvement

Payroll Processing & Compliance

• Oversee multi‑state payroll processing for a portfolio of clients across various industries
• Ensure accurate and timely processing of payroll, including earnings, deductions, garnishments, benefits, and tax withholdings
• Review and approve payroll tax filings (941, 940, state withholding, unemployment, local taxes, etc.)
• Ensure timely payment of payroll taxes and resolution of tax notices
• Maintain compliance with federal, state, and local payroll laws and regulations
• Support year‑end processes including W‑2s, 1099s, and reconciliations

Client Service & Advisory

• Serve as primary escalation point for payroll‑related client questions
• Build trusted relationships with clients through responsive and proactive communication
• Identify opportunities to improve client payroll processes and internal controls
• Collaborate with tax and accounting teams to ensure seamless client service

Process & Systems Management

• Oversee payroll software administration and system optimization
• Recommend and implement process improvements to increase efficiency and reduce risk
• Maintain documentation of payroll procedures and best practices
• Ensure data security and confidentiality standards are upheld

Qualifications

Required

• 5–8+ years of payroll experience, preferably within a CPA firm or multi‑client environment
• 2+ years of experience supervising or leading a team
• Strong knowledge of payroll tax compliance (federal, multi‑state, and local)
• Experience processing high‑volume and/or multi‑state payroll
• Proficiency in ADP payroll software platform and other accounting softwares.
• Strong understanding of wage and hour laws
• High attention to detail and strong analytical skills

Preferred

• CPP (Certified Payroll Professional) designation
• Experience working in a professional services or CPA firm environment
• Experience managing payroll audits and responding to tax notices

Key Competencies

• Leadership and team development
• Accountability and ownership mindset
• Strong client service orientation
• Excellent communication skills
• Process‑driven and solutions‑oriented
• Ability to manage multiple deadlines in a fast‑paced environment
• High level of professionalism and integrity

Our firm offers a professional and growth‑oriented work environment. We also offer flexible schedules and reduced hours in the summer to support employee needs to balance their personal and work life. In addition, we strive to provide and maintain a positive work environment where each team member is encouraged to contribute to our processes, decisions, planning and culture.

We offer the standard suite of benefits including health, dental, vision and retirement.