HR Coordinator

Human Resources Coordinator – School of Civic Leadership Location: Austin, TX Weekly Scheduled Hours: 40 FLSA Status: Exempt Role Purpose Provide administrative and operational support for the School of Civic Leadership’s Human Resources function. Coordinate recruitment, onboarding, employee services, and HR programs while ensuring accurate execution of HR processes, compliance with university policies, and a high level of customer service. Responsibilities Support new employee onboarding and off‑boarding activities, ensuring a positive employee experience and timely completion of required documentation. Track onboarding progress for all SCL faculty, staff, students, affiliates, and international scholars to ensure completion of all required onboarding activities, including I‑9 verification. Assist with staff recruitment efforts as needed: review resumes, provide candidate feedback to hiring managers, advance candidates through the appropriate stages in Workday, monitor applicant pools, and maintain complete recruitment records and hiring documentation. Create and process Workday business processes for review, including but not limited to job requisitions, hires, compensation changes, and other personnel actions. Coordinate logistics for HR‑related programs and initiatives, including new employee orientation, new manager training, the SCL Manager Series, new employee breakfasts, employee recognition activities, and staff engagement events. Provide day‑to‑day support to employees and managers on HR systems, processes, and policies. Assist in the development and maintenance of training materials and departmental procedures. Manage HR communications through the SCL intranet. Serve as the first point of contact for SCL HR by responding to inquiries and escalating issues when necessary. Maintain confidential personnel records and HR documentation in accordance with university policies. Monitor compliance requirements and proactively follow up with employees regarding required training, outstanding timesheets, and other HR deadlines. Manage student employment processes, including student appointments and related personnel actions; communicate internal and university deadlines to supervisors and ensure student appointments adhere to approved start and end dates in Workday. Perform other duties as assigned. Required Qualifications Bachelor’s degree and two years of experience providing administrative, human resources, recruiting, or related operational support. Demonstrated ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail. Excellent written and verbal communication skills, with the ability to communicate effectively and diplomatically with individuals at all levels of the organization. Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience supporting human resources functions, including recruitment, onboarding, employee records, or personnel administration. Experience coordinating programs, events, or training initiatives. Demonstrated ability to identify opportunities for process improvement and implement solutions. Salary Range $55,000+ depending on qualifications. Benefits Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) Vision, dental, life, and disability insurance options Paid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional voluntary retirement programs: tax‑sheltered annuity 403(b) and a deferred compensation program 457(b) Flexible spending account options for medical and childcare expenses Training and conference opportunities Tuition assistance Athletic ticket discounts Access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital Metro buses with staff ID card. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Employment Eligibility Verification All hires must complete the federal I‑9 form and present acceptable and original documents to prove identity and authorization to work in the United States within the first three days of employment. Failure to comply will result in loss of employment. E‑Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E‑Verify is 854197. Compliance Employees may be required to report violations of law under TitleIX and the JeanneClery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority, you will be notified and provided resources for reporting. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. Equal Opportunity Employer The University of Texas at Austin, as an equal‑opportunity/affirmative action employer, complies with all applicable federal and state laws regarding non‑discrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr