Administrative Assistant

Administrative Assistant

We are seeking a dependable and organized Administrative & HR Support Coordinator to assist with a variety of office, onboarding, and document management responsibilities. This position is ideal for someone who enjoys administrative work, likes keeping information organized, and takes pride in accuracy and attention to detail.

The successful candidate will provide support with employee documentation, candidate tracking, onboarding activities, filing, scanning, and general office administration. This is a great opportunity for someone with administrative, clerical, office support, HR assistant, or customer service experience.

Key Responsibilities

Administrative Support

• Organize, file, and maintain paper and electronic documents
• Scan and upload documents into employee and candidate files
• Assist with office administration and record management
• Perform accurate data entry and maintain organized records
• Help coordinate and track various administrative projects
• Support invoice and document filing processes
• Research and locate supporting documentation as needed

HR & Onboarding Support

• Assist with onboarding administration and employee paperwork
• Track new hire and employee documentation
• Follow up on outstanding forms and records
• Maintain organized employee and candidate files
• Support recruiting administration and candidate tracking
• Make initial candidate outreach as directed
• Coordinate assessments and onboarding documentation

Reporting & Tracking

• Maintain spreadsheets and administrative records
• Track candidate and onboarding activity
• Assist with gathering and organizing recruiting statistics and reports
• Ensure data accuracy across various administrative systems

Qualifications

• Previous administrative, office support, clerical, HR assistant, recruiting coordinator, or customer service experience preferred
• Strong organizational and multitasking skills
• Accurate data entry and attention to detail
• Comfortable working with Microsoft Office applications
• Ability to handle confidential information professionally
• Strong written and verbal communication skills
• Self-motivated and dependable
• Ability to work independently in a professional office environment

Work Environment

• Professional, friendly, and low-key office environment
• Business casual dress code
• Flexible scheduling available within normal business hours
• Opportunity to contribute to a variety of administrative and HR functions
• Potential for the assignment to extend based on business needs and performance

Pay: Competitive hourly rate based on experience

Apply today if you enjoy staying organized, helping teams operate efficiently, and supporting both administrative and HR functions in a collaborative office environment.