Associate Bookkeeper & Financial Specialist

About Master Martini USA

Join a company where tradition meets innovation. Master Martini USA is the North American operational branch of Unigrà Italy, a global leader in high-quality food ingredients for the bakery, pastry, chocolate, gelato, and food service sectors. Known for quality, innovation, and Italian craftsmanship, we supply essential ingredients to commercial bakeries, food manufacturers, and distributors across the country. Today, our products reach over 100 countries through 30+ international branches—and we're just getting started.

At Master Martini USA, we’re more than just ingredients. We're a team of passionate professionals who support our customers with deep industry knowledge, culinary expertise, and a commitment to long-term partnerships. Sustainability, innovation, and education are at the core of everything we do.

We’re growing quickly in the U.S. and are looking for talented individuals who share our entrepreneurial spirit and passion for food. If you're a self-starter who thrives in a dynamic, evolving environment, this could be the opportunity for you.

What You’ll do

Position Summary

Master Martini USA is seeking a detail-oriented and organized Associate Bookkeeper to support the day-to-day financial administration of the business. The successful candidate will maintain accurate financial records, process transactions, support accounts payable and receivable activities, and serve as a key liaison with the Company's external accounting and payroll providers. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments.

Essential Duties and Responsibilities

Accounts Payable Support

• Review vendor invoices for accuracy and required approvals.
• Enter and maintain invoice records in the Company's ERP/accounting systems.
• Prepare payment requests and supporting documentation.
• Monitor vendor statements and assist in resolving discrepancies.

Accounts Receivable Support

• Process customer payments and maintain payment records.
• Monitor customer account balances and assist with collection follow-ups.
• Investigate and resolve payment discrepancies in coordination with the sales and customer service teams.
• Maintain accurate customer account information.

Financial Record Maintenance

• Record and organize financial transactions and supporting documentation.
• Reconcile bank, credit card, and selected general ledger accounts.
• Maintain digital and physical filing systems for financial records.
• Assist in preparing reports and schedules required by management and external accountants.

Coordination with External Accounting Firm

• Prepare and provide financial data, reconciliations, and supporting documentation requested by the Company's external accounting firm.
• Support month-end and year-end closing activities by gathering required information and schedules.
• Assist with external audits, tax-related requests, and other compliance documentation.
• Ensure timely communication between internal departments and external accounting partners.

Expense and Employee Reimbursement Administration

• Review employee expense reports for completeness and policy compliance.
• Process approved reimbursements and maintain supporting records.
• Track corporate credit card transactions and collect supporting documentation.

Payroll Administration Support

• Collect and validate payroll-related information, including timekeeping records and employee changes.
• Coordinate payroll submissions with the Company's external payroll provider.
• Maintain payroll records and employee documentation.

Administrative Finance Support

• Assist with budgeting, forecasting, and financial reporting requests.
• Generate routine financial and operational reports for management.
• Support process improvements and internal control initiatives.
• Perform other finance and administrative duties as assigned.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• 1-3 years of bookkeeping, accounting support, or finance administration experience.
• Experience working with ERP and accounting software systems.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong organizational and analytical skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential financial information.
• Strong communication skills and ability to work with external service providers.

Preferred Qualifications

• Experience in the food manufacturing, distribution, or consumer products industry.
• Experience coordinating with external accounting firms and payroll providers.
• Familiarity with inventory-based businesses and cost accounting environments.
• Experience with ERP systems such as SAP