Accounting Specialist (Revenue Cycle Accounting Specialist)

Classification Title:

Accounting Specialist

Classification Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Job Description:

The Opportunity

The Student Health Care Center (SHCC) at the University of Florida is seeking an Accounting Specialist (working title: Revenue Cycle Accounting Specialist). Reporting to the Accounting Manager, this position is responsible for supporting insurance collections, revenue cycle operations, and financial reporting through the accurate and timely recording of insurance remittances, reconciliation of insurance and other payments, and monitoring and analysis of accounts receivable.

The key responsibilities of the position include the following:

Revenue & Payment Reconciliation

Responsible for accurately recording daily and weekly insurance revenue and ensuring revenue is recorded in the appropriate accounting period. Reconcile insurance remittances and patient payments (bursar) to the general ledger, as well as bank deposits and payment batches, to ensure completeness and accuracy of recorded revenue. Monitor revenue activity by payer, provider, and service line, as appropriate, and investigate and resolve discrepancies as needed. Maintain accurate and organized supporting documentation for all revenue and payment reconciliations in accordance with university accounting policies and procedures.

Accounts Receivable Management

Analyze accounts receivable by payer, aging, provider, location, and other relevant categories to monitor outstanding balances and identify opportunities to improve collections. Identify trends in delayed or outstanding insurance payments by payer and investigate and resolve discrepancies that may impact the accuracy or timely collection of receivables. Collaborate with the billing team to address unresolved accounts, payment issues, denials, underpayments, and other barriers to timely insurance collections. Monitor collection performance and key accounts receivable metrics, prepare regular A/R reports, and communicate significant trends, variances, and collection concerns to management. Assist in establishing collection priorities for older, high-dollar, or otherwise high-risk outstanding balances and support efforts to improve overall A/R performance and cash flow.

Financial Reporting & Analysis 

Gather, compile, and analyze financial and revenue cycle data and prepare monthly insurance collections and financial reports for SHCC leadership. Prepare and maintain reports related to insurance revenue, collections, accounts receivable, and key revenue cycle performance metrics. Analyze actual results against budget, prior periods, and established targets to identify trends, variances, and opportunities for improvement. Develop and maintain financial dashboards and key performance indicators, including payer mix, revenue trends, collection rates, A/R aging, and other relevant financial and revenue cycle metrics. Identify unusual or significant variances, investigate underlying causes, and communicate findings and recommendations to practice leadership. Provide timely financial information and analysis to support operational and strategic decision-making and assist with annual budgeting and forecasting related to insurance collections and revenue.

Accounting Operations & Internal Controls

Gather, compile, and analyze financial and revenue cycle data and prepare monthly insurance collections and financial reports for SHCC leadership. Prepare insurance revenue, collections, and accounts receivable reports and analyze actual results against budget, prior periods, and established targets. Develop and maintain financial dashboards and key performance indicators, including payer mix, revenue trends, collection rates, A/R aging, and other relevant financial and revenue cycle metrics. Identify unusual or significant variances, investigate underlying causes, and communicate findings and recommendations to practice leadership. Provide timely financial information and analysis to support operational and strategic decision-making and assist with annual budgeting and forecasting related to insurance collections and revenue.

Typical Schedule:

• Typical hours will reflect those of the SHCC
  • 8 am to 5 pm daily (Monday through Friday) and one-hour lunch during Fall and Spring semesters.
  • 8 am to 4:30 pm daily (Monday through Friday) with a half-hour lunch during Summer.
  • Hours and days may vary due to the needs of the SHCC.  (Overtime hours may be required).

About the Student Health Care Center (SHCC)

The mission of the SHCC is to help every student achieve optimal health in pursuing personal and academic success.

Our vision is to be the preferred healthcare provider for University of Florida students as a nationally recognized leader in the collegiate health specialty.

The SHCC is fully accredited by the AAAHC and is located in a state-of-the-art WELL-certified building on UF’s campus. Medical services offered at the SHCC include primary care, sports medicine, urgent care, gynecology, psychiatry, allergy/immunization clinic, and travel medicine.  Radiology, pharmacy, lab, and physical therapy are also on site.

Learn more about SHCC here https://shcc.ufl.edu/

About the University of Florida

UF is one of the nation’s top universities and a dynamic and rewarding place to work. UF is in Gainesville, one of Florida’s most livable cities. Known for its natural attractions (wetlands, forests, springs, wildlife) and cultural offerings (music, theater, visual arts, and historic districts), the area is also gaining a reputation as a thriving hub for high-tech start-ups, as well as invention and research collaborations. We are excited about what’s happening here and know you will want to be a part of it.

The City of Gainesville

The Guide to Greater Gainesville shares all that you need to learn about the Heart of Florida, including neighborhood and city information, schools and zoning, culture and leisure, sports and fitness, healthcare and much more. Learn more at https://guidetogreatergainesville.com/

Expected Salary:

$65,000 to $69,000 annually

Exclusive Perks and Benefits

Enjoy stability and support with UF’s unique range of benefits and opportunities. With a robust healthcarepackage, generous leavepolicies, retirementplanning, and professional development, you can achieve a healthy work-lifebalance, plan for your future, and advance your career.

Full-time TEAMS employees will accrue vacation leave at a rate of 6.769 hours biweekly/22 days annually and sick leave at a rate of 4 hours biweekly/13 days annually. In addition, employees are eligible for ten paid holidays each year.

Required Qualifications:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Preferred:

• MS Office suite, especially Excel
• Strong technical knowledge of accounting principles, general ledger, revenue and expenses, balance sheet and trial balance.
• Certification (RCMS)/Education/Experience in Revenue Cycle preferred.
• EHR/EMR Experience preferred, particularly Epic EHR.
• Ability to balance and reconcile insurance data records and deposits to the subsidiary ledger.
• Ability to communicate effectively, both verbally and in writing.
• Ability to create, compile insurance, collections, and other ad hoc reports as requested.
• Ability to work productively, independently, problem-solve, and prioritize tasks in order of importance; operate a computer, calculator, copier, and fax machine.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and a list of at least 3 references.

Applications must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No