HR Admin Assistant (Contract)

Human Resources Administrator (Contract)

Bothell, Washington, United States

This role will be instrumental in driving operational excellence across HR processes, systems, and the workforce lifecycle. This role enables core HR services such as: onboarding and offboarding, benefits and leave administration, HR compliance and risk management, workforce lifecycle management, process improvements and analysis, employee support and communication, and HR coordination.

This a temporary role employed through an agency.

Essential Duties and Responsibilities

Human Resources

• Facilitate key employee lifecycle processes, including onboarding, offboarding, internal mobility, employment changes, and benefits administration for all worker types (employees, interns, agency temporary workers, vendor professionals, etc.)
• Ensure HR information system (HRIS) is accurate and all workers (employee, interns, agency temporary workers, vendor professionals, etc.) data and records are up-to-date and accurate.
• Lead monthly data quality audits to ensure all HR data is accurate, stored properly and proactively identifying and resolving areas for improvement.
• Develop and implement standard operating procedures, processes and work routines ensuring procedural integrity of HR data and standardization of HRIS reporting functions.
• Special projects as requested or necessary, continually seeking new ways to support Greenpoint delivering on-time, on-budget with first time quality
• Ensure adherence to federal, state, and local employment regulations including ERISA, HIPAA, ACA, COBRA, FMLA, etc, company policies, and HR best practices while providing guidance on workplace compliance issues.
• Partner cross-functionally with Talent Acquisition, Payroll, HR Business Partners, Supply Chain, Contracts, IT, Managers, etc. to deliver seamless employee experiences for all worker types including employees, interns, agency temporary workers, vendor professionals, etc.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Greenpoint Core Competencies

• Adaptability - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Job Core Competencies

• Job Knowledge Competent in required job skills and knowledge, exhibits ability to learn and apply new skills, keeps abreast of current developments, requires minimal supervision, displays an understanding of how the job relates to others, and uses resources effectively.
• Planning & Organization Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, and works in an organized manner.
• Problem Solving Identifies problems in a timely manner, gathers and analyzes information skillfully, develops alternative solutions, resolves problems in early stages, and works well in group problem solving situations.

Summary of Education, Experience & Certification

• Bachelor's degree in human resources, business administration, or related field or equivalent years of work experience.
• A minimum of 2 years related work experience preferably in a mid-sized or larger employer in a regulated industry such as aerospace, defense or manufacturing.
• Employees working on programs subject to International Traffic in Arms Regulations must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.

Required Knowledge, Skills & Abilities

• Must be able to work onsite at our Bothell office 5 days per week (day shift MondayFriday)
• HRIS (e.g., ADP, SAP Success Factors, Replicon)
• Proficiency in Microsoft Excel including advanced functions not limited to pivot tables, lookup functions, data analysis and visualization tools
• Excellent communication and interpersonal skills; able to build trust with employees at all levels and influence across departments
• Strong process orientation, attention to detail, and ability to manage competing priorities.
• Demonstrated ability to handle sensitive information with integrity and confidentiality.
• Self-starter who proactively identifies and takes ownership of opportunities to improve systems and processes; including planning and leading projects
• Ability to work across the organization to streamline processes, creating documentation for department and/or company alignment
• Ability to stay organized, work on multiple things at once, respond with urgency, balance and prioritize current needs with future/bigger picture needs
• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, and have close/color vision ability to adjust focus

Preferred Knowledge, Skills & Abilities

• Analytical and project management skills
• Proficiency with HRIS (e.g., ADP, SAP Success Factors, Replicon) and benefits administration systems
• Knowledge of employment laws, benefits laws and regulations (ERISA, ACA, HIPAA, PFML, etc.)

The expected WA salary range for this position is between $48,000.00 - $63,000.00 USD. Actual compensation will be determined based on experience, education, location, and other factors permitted by law.

About Greenpoint Technologies Greenpoint delivers nose-to-tail VIP Jet aircraft interiors for private clients and Heads-of-State. We are proud to be known in the aerospace industry for our design and engineering innovation, award-winning company culture, and on-time delivery of our beautiful products. We use leading-edge tools and employee-built processes to deliver extraordinary, one-of-a-kind custom aircraft interiors. It's complex work, but we work smart. In return for hard work, collaboration, and creativity, our people experience a culture custom built for high achievers:

• Big jobs and stretch assignments.
• High accountability environment, with transparent decisions aligned to values, open communication, and engaged leadership.
• Ability to make a big, visible impact on the end product.

We welcome diverse contributions and provide equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.