Executive Assistant

Executive Assistant

Location: New York, NY (Fully Onsite)

Compensation: $100,000 $115,000 base salary

Industry: Real Estate / Professional Services

Overview

Our client, a well-established real estate firm, is seeking a proactive Executive Assistant to provide high-level 1:1 support to a senior executive. This role is ideal for an experienced assistant who thrives in a fast-paced, professional services environment and brings exceptional organizational skills, discretion, and attention to detail. The position is fully onsite and requires a strong in-office presence and service-oriented mindset.

Key Responsibilities

• Provide dedicated 1:1 support to a senior executive, serving as a trusted partner in day-to-day operations
• Manage complex and ever-changing calendars, including scheduling internal and external meetings
• Coordinate domestic and occasional international travel, preparing detailed itineraries and handling logistics
• Process and reconcile expense reports in Concur accurately and in a timely manner
• Act as a primary point of contact between the executive and internal/external stakeholders
• Prepare correspondence, documents, and light presentation materials as needed
• Anticipate needs, flag priorities, and ensure the executive is well-prepared for meetings and commitments
• Handle occasional personal support requests such as restaurant reservations, transportation arrangements, and other ad hoc tasks related to the executives schedule
• Maintain a high level of professionalism, discretion, and confidentiality at all times
• Support an in-office culture by being reliably present and responsive during business hours

Qualifications & Experience

• 35 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives
• Proven experience providing 1:1 executive support, including calendar management, travel coordination, and expense processing
• Background in professional services (real estate, finance, legal, consulting, or similar environments) strongly preferred
• Highly organized with strong attention to detail and the ability to manage competing priorities
• Polished communication skills (written and verbal) and a service-oriented approach
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Comfortable working fully onsite in a fast-paced office environment

Compensation & Growth

• Salary range of $100,000-$115,000, commensurate with experience.
• Competitive benefits package: medical, vision, dental and 401k match offered.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance