Construction Project Coordinator

Project Coordinator

At Gardner, we believe commercial construction should feel as welcoming as it is professional. That's why we don't just build and remodel, we build relationships, rooted in hospitality. Our mission is to set the platinum standard for our clients, partners, and team members by delivering exceptional results while embodying our core values: passion, humility, excellence, empathy, and nimbleness. We bring a hospitality-driven approach to every project, ensuring that every interaction is thoughtful, responsive, and human-centered.

Who You Are

You're a highly organized and relationship-focused professional who thrives in a fast-paced, collaborative environment. You're the kind of person who finds satisfaction in bringing structure to complexity, keeping information flowing smoothly, anticipating needs, and helping teams stay on track. You communicate clearly, think critically, and find joy in making sure details don't fall through the cracks. Above all, you take pride in being part of something bigger than yourself and creating experiences that reflect care and excellence.

How You'll Contribute

As a Project Coordinator, you are an integral part of the project team, ensuring that operations run seamlessly from start to finish. Your work provides the foundation for success and enables your teammates to execute projects with confidence and clarity. In this role, you will:

• Provide high-quality administrative and project coordination support to multiple Project Managers.
• Manage all project information and task lists throughout the project lifecycle.
• Utilize project management software to track deadlines, action items, and milestones.
• Obtain building permits and ensure compliance with project requirements.
• Process contracts, subcontracts, and change orders; distribute updates and revisions to the project team.
• Create and maintain submittal and closeout logs; compile final closeout documents for clients.
• Support punch list tracking and follow-up with trade partners for timely completion.
• Communicate clearly with internal teams, trade partners, and clients to ensure alignment.
• Manage core office functions including security access, mail and packages, supplies, and event coordination, while stepping in wherever needed to keep things running smoothly with a team-first mindset.
• Resolve issues quickly, professionally, and collaboratively.

What You'll Bring

• Bachelor's degree, or equivalent combination of education and experience.
• 1+ years of experience as a Project Coordinator (or similar role) within commercial construction (25 years preferred).
• Understanding of general contracting processes and the project lifecycle.
• A genuine interest in the construction industry and in supporting teams who deliver meaningful projects.
• Ability to read and understand architectural plans and specifications.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proven ability to manage multiple priorities and anticipate project needs.
• Proficiency in project management software, Google Suite, and Apple devices.

What Will Set You Apart

• Experience working on a ground-up jobsite, immersed in the day-to-day rhythm of construction, is preferred.
• Demonstrated ability to problem-solve and adapt to changing priorities proactively.
• A collaborative, team-first mindset and a reputation for reliability.
• Strong organizational instincts and comfort working in a dynamic, open-office environment.
• Experience using Procore.

Why Join Gardner Builders?

We are proud to be recognized as:

• 7-Time "Best Places to Work" by Minneapolis/St. Paul Business Journal
• 6-Time "Top 150 Workplaces" by Minneapolis Star Tribune
• #1 Top Workplace in Construction by Star Tribune (2023)
• 4-Time "Best Workplace" by Inc Magazine
• "Best Places to Work" by Milwaukee Business Journal

Our culture-first approach encourages personal and professional growth, an EOS-led structure, and a commitment to building a workplace where everyone feels valued, challenged, and loves coming to work.

Compensation & Benefits

• Annual Salary: $60,000 - $75,000 depending on experience (paid weekly) + discretionary bonus.
• Comprehensive Benefits: Health, dental, vision, HSA with employer contribution, and 401(k) plan with employer contribution.
• Ancillary Benefits: Company-paid basic life & AD&D insurance, company-paid long-term disability, company-paid employee assistance program, accident insurance, and critical illness insurance.
• Perks: Paid parking or public transportation costs, company-provided phone and laptop.
• Work-Life Balance: Generous paid time off, paid sabbatical leave, paid bereavement leave, paid parental leave, free onsite fitness facility, and regular company and team outings.

Interview Process

Our process typically includes three conversations (phone and in-person) to ensure a mutual fit.

Pre-Employment Screening

Drug screen and background check required.

Other Items to Note

• Gardner reserves the right to hire any individual without legal or financial obligation for unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
• We are only considering local candidates at this time. We are unable to provide relocation assistance at this time.

Physical Demands & Work Environment

• This is a full-time, in-person role located in downtown Milwaukee. Remote work is available as needed, but is not intended to be standard operating procedure.
• This role is performed in a standard office setting with standard office equipment.
• This position requires prolonged periods of sitting at a desk and working on a computer, with frequent use of typing, writing, and handling documents.
• The role also requires occasional travel to local jobsites. PPE is required and provided by Gardner.
• Occasional lifting (up to 30 pounds) may be required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.