Project Coordinator

Project Coordinator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

The Jacobs Central Midwest team is seeking a highly organized, proactive, and detail-oriented Project Coordinator to support program execution, contract administration, and business development. This position serves as a key resource across multiple client programs, requiring in-depth knowledge of contract requirements, strong coordination skills, and the ability to work both independently and collaboratively in a fast-paced environment.

This role partners closely with program managers, project accountants, contract administrators, and technical staff to ensure projects remain on schedule, deliver high-quality work, and comply with contractual and financial requirements.

This hybrid role can be based out of the following locations: St. Louis, MO, Kansas City, MO, Chicago, IL, Milwaukee, WI, or Cincinnati, OH.

Key Responsibilities:

• Maintain in-depth knowledge of client contracts to ensure compliance, schedule adherence, and quality of deliverables
• Independently manage and prioritize a high volume of concurrent tasks across multiple programs while collaborating with cross-functional teams
• Provide guidance, delegate tasks, and support team development to improve efficiency and performance
• Coordinate with project and program managers, contract administrators, and project accountants to align deliverables and priorities
• Apply tools, systems, and best practices to improve workflows and ensure consistency across projects
• Manage client invoicing across multiple contracts and projects, including:
• Reviewing invoice backups for accuracy and compliance
• Tracking, reviewing, and entering contract modifications into internal billing systems
• Supporting staff with time tracking and financial tools
• Partner with account managers to develop and refine proposal workflows, checklists, and tracking tools, and lead critical steps in client proposal development processes
• Perform final quality control (QC) reviews of pricing and technical proposal documentation to ensure completeness, accuracy, and compliance

Here's what you'll need

Minimum Requirements:

• High School or GED and eight (8) years of increasingly responsible administrative experience
• High level of proficiency in Microsoft Office, including Word, Excel, PowerPoint & Outlook
• Advanced proficiency in principles and methods of business correspondence and report preparation
• Must possess a valid Driver's License with no major infractions

The ideal candidate will possess the following skills and experience:

• Bachelor's or Associate/Technical degree in business administration, public administration, or related field
• Ability to perform multiple concurrent tasks under time constraints
• Excellent written and verbal communication skills
• Proven self-starter with strong planning, prioritization, and organizational skills
• Demonstrated attention to detail
• High level of professionalism, confidentiality, diplomacy, and customer service
• Ability to manage multiple projects simultaneously and meet deadlines

Posted Salary Range: Minimum $75,300.00. Posted Salary Range: Upper $115,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $75,300.00 to $115,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.